Job Objective: The Business Administrator position exists to enhance the ministry of Wichita and Sedgwick County of The Salvation Army by assuring that the business practices of the city command are conducted in an efficient and effective manner in line with Salvation Army policy and procedures and according to the laws of government entities with jurisdiction. The BA is responsible for direct supervision of the business staff and to serve as a resource to the City Commander. Assist the Corps Officers and program supervisors/ managers in regard to personnel issues, policies, and other issues affecting the business operations of the Wichita City Command Corps. The BA is also responsible for the properties and other resources of the Wichita City Command. This is a full-time exempt position.

Essential Functions:

Staff Supervision

• Supervise employees who carry out the business and property functions of the Wichita City command including the Accounting Specialist, Administrative Assistant and Facility Manager.
• Advise and assist program directors as needed; be available to answer HR questions
• Perform Annual Performance Reviews for supervised staff and assist with other reviews as requested
• Hear, investigate, and recommend best response and action to the Area Commander for complaints from employees who are dissatisfied with TSA operations or SA policy
• Lead monthly staff meetings

Human Resources

• Review hiring packets & staff change of status requests. Review with Area Commander prior to submitting to DHQ Human Resource Department
• Review and recommend pay increases to Area Command for approval
• Maintain employee files
• Review & track employee benefits requests
• Advise supervisors of employee benefits
• Advise supervisors monthly BD employees
• Report and track all workman’s comp injury claims
• Assist with incident reports and claims
• Assist with ongoing workman comp medical reports to DHQ
• Keep employee records regarding claims
• Assist Employees/Managers w/new hire packets/annual insurance elections/terminations/annual reviews/90-day performance/corrective action review in conjunction with Area Commander and DFB.

Finance

• Responsible for FY budgets, RFY budgets, grant budgets
• Assist w/ grant requests
• Maintain grant reports and assure compliance
• Assist with grant reviews by outside agency as required
• Compile and assist with United Way proposals and financial reports
• Prepare monthly TSA finance reports
• Prepare special financial reports as needed
• Monitor revenues and expenses as compared to budget; investigate significant variances and make recommendations to program supervisors and the area commander if changes need to be made
• Monitor accounts payable to assure timely payment of all invoices
• Monitor cash flow – utilize cash reserves as needed
• Review invoices and checks for proper documentation and authorizations
• Work with Accounting Specialists to respond to and adjust accounting functions according to internal & exterior auditors’ recommendations/findings
• Work with external auditor by preparing financial summaries, confirmation letters, responses, and other information as needed to assure an open and timely audit
• Prepare and submit Capital Campaign updates to DHQ as required and requested
• Monitor THQ reserves and capital expenditures/reimbursements
• Responsible for review of data entry into Shelby and for month end closing activity
• Review all banking activity including, but not limited to, deposits/sign checks/review, process bank exceptions/process, ACH payments/monitor balance and activity

Property

• Provide direct supervision to the Facility Manager
• Monitor progress of property department projects and provide guidance as needed
• Assist Facility Manger with routine facility reviews
• Manage capital project processes in conjunction with property team and DHQ
• Be available for facility emergencies and maintenance guidance during the absence of the Facility Manager

Payroll

• Responsible for accurate & timely submittal of bi-weekly time reports in ADP to Division for processing
• Work with and oversee accurate approved (employee & supervisor) departmental time sheets
• Upon receipt of APD payroll report, review & enter PR ledger into Shelby
• Review employee medical/life/volunteer benefit costs against employee sign up documentation and TSA invoices. Enter into Shelby
• Maintain salary worksheets to assist in grant reporting
• Assist Directors/supervisors with salary restrictions (OT)(over approved)
• Provide salary information tor management for OT, budgets, reporting requirements
• Maintain grant payroll reports
• Assist with FY year-end accruals
• Review year-end Vacation accrual worksheet
• Review annual salary increase worksheet

Additional Responsibilities

• Assist with Christmas Kettles and other fundraising activities as needed
• Perform other accounting processes as needed in the absence of the Accounting Specialist
• Work with external & internal auditors
• Work with DHQ and external representative for yearly employee insurance electives
• Work with Finance Committee, Board and other committees as requested
• Assist with building projects, contractors, and equipment purchases
• Assist with area command outreach and community development events
• Other duties as requested by area commander

Minimum Qualifications:

Education: Bachelor’s degree in a business or management or related field

Experience: 4 years’ relevant experience.

Certifications/Licenses: None

Skills/Abilities:

• Must be able to work with and supervise a wide variety of personalities
• Must be discerning and able to make sound decisions based on a variety of information and input
• Must have strong knowledge of accounting standards and practice
• Must have good computer skills and knowledge of computer networking; be proficient in Microsoft Excel
• Hands on knowledge of accounting software (e.g. Acumatica) and ADP Payroll System preferred
• Must be willing to support The Salvation Army mission

Physical Requirements: Include speaking, hearing and vision; manual dexterity; bending, squatting, walking; sitting up to 8 hours per day; standing up to 4 hours per day; lifting, pulling and pushing materials up to 25 pounds. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.

Travel: Travel mostly limited to South Central Kansas area, with trips to Kansas City, Missouri on occasion.

Driving: Driving is required for this position. Must possess a valid driver’s license from the state in which you reside. Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business.

Working Conditions: Work is performed in a typical office environment; moderate noise level in business office.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.