JOB ANNOUNCEMENT
Business & Operations Assistant

Terms: Full-time (40hrs/week), overtime eligible
Salary: $50,000 - $60,000 annually
Priority deadline: Initial review of applications will begin Monday, December 5, 2022. Applications accepted
until position is filled.

Position Summary
The Snohomish Conservation District (the District) is hiring a Business and Operations Assistant. This entry level
position will assist with a wide range of customer service, administrative, financial, and operational tasks in
support of all District programs. Part of the District Operations team, this position will report to the Business
Operations Director. This is a wonderful opportunity for someone who is a self-starter with strong customer
service, organizational, financial, and operational skills to contribute to the goals of the District.

About the Snohomish Conservation District
One of 45 Conservation Districts in the State of Washington, the Snohomish Conservation District is a leader
among peers with robust programs encompassing agricultural resilience, habitat restoration, urban stormwater,
farm planning, youth education, community engagement and more. The District works with farmers, residents,
and landowners on a collaborative and voluntary basis throughout our service area that includes Snohomish
County and Camano Island. We take the mission of the District to heart - “work cooperatively with others to
promote and encourage conservation and responsible use of natural resources” - as we implement successful
and innovative projects.

Essential Tasks
These are illustrations of the various types of work performed. The omission of specific duties does not exclude
them if the work is similar, related, or a logical assignment to the position.

Office Management and Operations (50%)

• Serve as a first point of contact for Snohomish Conservation District external customers by receiving and

• Assist with facilities and office space management, organize and inventory District supplies and

• Assist with staff meeting and internal event arrangements
• Coordinate fleet management, including monitoring usage; scheduling servicing; record-keeping; and

teams.

Finance (40%)

• Assist in processing payables and receivables, including gathering and reviewing supporting

• Prepare and submit grant billings to funding agencies.
• Assist in preparing materials for monthly Board meetings, annual reports, and audits.
• Assist with financial and other paperwork related to development of a new office site.
• Review financial documentation according to established processes.
• Complete data entry into accounting, project management computer systems, and/or excel.
  

Other (10%)

• Assist with onboarding and offboarding, processing HR-related paperwork, and maintaining personnel

• Complete electronic file organization tasks, including scanning, and renaming.
• Assist in preparing and maintaining District records for retention based on state schedule.
• Perform other related duties as required or assigned.
  

Job Qualifications
Required knowledge, skills, and abilities
An Associate’s or Bachelor’s degree in public, non-profit, or business administration, finance, accounting, or
related field; and two years of relevant professional experience. Experience in the job functions listed may
substitute for education.

• Be personable and approachable. Able to communicate effectively and professionally verbally and in

• Experience in a public-facing customer service-oriented position.
• Committed to a customer-centric approach with both internal colleagues and the public.
• Ability to accurately complete multi-step tasks following specific instructions.
• Highly dependable and accountable to deadlines and team members. Able to work collaboratively to

required with Microsoft and Google Workspace tools, including Word, Excel, Google Docs, and Google
Sheets.

• Proven effectiveness in managing competing priorities, with the ability to organize and coordinate work

Preferred knowledge, skills, and abilities

• Experience with payroll, accounts payable, accounts receivable, local government accounting, and/or

• Knowledge about the policies and practices of conservation districts.
• Able to help create clear processes, tools, and instructions.
• Knowledge of and/or experience providing Human Resources support to staff.
• Experience with records management procedures and requirements.
  

Physical Requirements and Working Conditions
This position is primarily office-based, with frequent travel between the District’s two primary work places. This
position requires the ability to:

• Operate a computer almost constantly throughout a standard workday.
• Sit or stand for long periods of time in a standard workday.

• Occasionally lift, pull, carry, push up to 40lbs, and to bend, twist, squat, kneel/crawl, and reach

• Occasionally work beyond an 8:00 am – 5:00 pm schedule or on the weekend.
• Drive a vehicle when travel is needed. Must hold a valid, unrestricted Washington State driver’s license

documentation of vaccination status.

Benefits
The District offers a comprehensive benefits package which includes paid holidays and leave time, low premium
medical, dental, life, and LTD insurance through Washington State PEBB, and participation in the State of
Washington Retirement System (PERS, DCP).

Work Location
The position will work out of our Lake Stevens office with the possibility of working remotely part of the time.
Many essential functions of this position require in-office or on-site work at specific times.

Application Instructions
To apply for this position, please submit the following materials via our website at
https://snohomishcd.org/employment:

• Cover letter stating why you are interested in this position
• CV or resume detailing your related experience
  

Candidates who advance in the hiring process may be requested to complete skills assessments.

If you have questions about applying or need accommodation during the application process, contact Sarah
Jones at sjones@snohomishcd.org or (360) 722-2679.

Applications will be reviewed beginning Monday, December 5, 2022. Position open until filled.

We strive to work in partnership with all, to provide equitable and accessible programming on a
nondiscriminatory basis, and to continually improve how we do so. All programs and services of the Snohomish
Conservation District are offered on a nondiscriminatory basis, without regard to race, color, religion, sex
(including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic
information.