Assistant Director of Events - The Little Nell Job at The Little Nell
The city of Aspen at our front door, Aspen Mountain at our back door. And in between, a gathering place for the free-spirited. We're proud of our 5 Stars and 5 Diamonds - hospitality is our passion. From our kitchens to our cellars, with their 20,000 bottles of wine, from the Concierges in our lobby to the Concierges on our mountains, and from family adventure to après ski, this hotel is, guests have said, "the Aspen of Aspen."
Summary
The Assistant Director of Events will sell and coordinate premium events. Assist Event Department in hiring and training. Plan all details with meeting planner and communicate these details to all department managers via event orders and weekly BEO meetings. Acts as liaison between client and The Little Nell/Sundeck/Aspen Mountain Club. Strategize profit plans for maximizing Event sales balancing profitability against promotion in order to create return clientele and sales growth. Support Director of Events in leadership decision-making and managing team functions.
- Service events at The Little Nell/Sundeck/Aspen Mountain Club/off-site properties
- Supervise event sales managers & administration assistants
- Coordinate conference and social groups booked by the sales department
- Obtain instructions from clients/meeting planners and coordinate with hotel departments
- Produce and issue event orders and group resumes
- Attend functions to acknowledge satisfaction and introduce banquet management
- Insure quality standards in service and presentation are maintained with the assistance of Director of Banquets
- Return phone calls promptly within given standards
- Attend weekly BEO meetings to cover event details with culinary and banquet management
- Attend weekly Sales & Event weekly department head meetings
- Conduct pre-conference meetings with in-coming group coordinators and appropriate department heads to insure final details and changes are discussed and introductions are made
- Call a post-conference with accounting and group coordinator to ensure correct billing procedures are followed
- Good communication skills with clients and staff
- Sales skills and creative menu planning skills
- Awareness of Aspens social and business environment
- Strong management skills
- Good telephone skills
- Organizational/detail skills
- Keep abreast of current market trends and research competitors
- Complete tasks and projects delegated by Director of Events and Director Sales & Marketing and assist other departments as business volumes and staff levels demand
- Interview potential candidates following hotel guidelines and policies
The budgeted salary range for this position is $80,000-$90,000 + commission. Actual pay will be dependent on budget and experience, all our salaried roles are eligible for bonus.
High school graduate- College education preferred
- 5 years experience as Event Manager and/or Event Sales Manager
- 5 Star – 5 Diamond property experience
Additional Information
Supervision Given and Received
Given: Exercises general supervision over Event team. Assigns a variety of routine tasks, sets general expectations of results expected within company’s policies and procedures. Responsibilities include but are not limited to, interviewing, planning, and assigning work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Received: Works under limited supervision of Director of Events. Receives guidance in terms of broad goals and overall objectives and is responsible for establishing strategical methods to attain them. Can formulate policies but does not necessarily have final authority for approval. Review of work is not detailed and emphasizes accomplishment of broad work objectives, rather than specific assignments.
- Ability to be on your feet, kneel and bend for extended periods of time
- Regularly work in adverse conditions and requiring the use of protective apparel/equipment to prevent exposure to the elements as well as an office environment and may be required to walk on slippery and uneven surfaces
- Must be able to lift, push or pull occasionally up to 50 lbs. individually or with assistance
- May work from home 1-2 per week based on business volume and demands at hotel
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen Skiing Company, you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.
This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.
Aspen Skiing Company / ASPENX / The Little Nell / Limelight Hotel is an equal opportunity employer.
For an overview of Aspen Skiing Company's benefits and other compensation visit aspensnowmass.com/jobs/benefits
As of March 11th 2022, Aspen Skiing Company, ASPENX, The Little Nell, and The Limelight Hotels will no longer require all active employees to be fully vaccinated in the workplace. Read more about our policies as it relates to employee safety here
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