D3 Air and Space Operations has a contingency opening for a Archivist at Maxwell AFB, AL.

Estimated Start: 1 October 2022

Job Description:

• Accessioning, analyzing, cataloging, indexing and abstracting historical material on file
• Locating and retrieving documents/boxes from stacks
• Disassembling, repairing, and reassembling groups of documents for scanning
• Re-shelving the material after use (documents, maps, and microfilm)
• Building and labeling boxes for newly accessioned documents
• Physically rearranging boxes to meet space requirements
• Monitoring and recording the climate control system
• Converting paper, microfilmed documents, and multimedia to electronic file formats
• Using document conversion imaging and processing equipment (microfilm scanners, paper scanners, personal computers, optical character recognition (OCR) system, CD-ROM system, computer-output-microfilm (COM) system, audio, video and film equipment, film processors, duplicating machines and related equipment to produce microfilm.
• Pull documents from stacks for scanning
• Review security markings on documents
• Prepare documents for scanning
• Rebound documents after scanning and return to stacks
• Scan microfilm from stacks and special request
• Convert microfilm to pdf and burn to disc
• Respond to customer microfilm scanning request in a timely manner while maintaining quality control.
• Respond to FOIA microfilm scanning request in a timely manner
• The contractor follows appropriate Air Force and Agency policies concerning the physical security and safety of the work area.
• Establishes physical control over documents by signing DOD Form 2835, Program Access Request (for classified materials), AF IMT Form 310, and other appropriate transfer and/or ownership documents.
• Establishes legal control over accessioned materials by processing deeds of gifts, letters of transfer, wills, and other transfer/ownership instruments.
• Conducts virus checks on all electronic documents accessioned and ensures that all discs have been cleaned prior to indexing.
• Performs security and administrative restriction reviews of all accessioned items and make corrections as appropriate.
• Enters all accessioned documents and materials into the Master Log (electronic inventory).
• Prepares an Inferential Retrieval Indexing System (IRIS) record for each accessioned item (folder, volume, disc, tape, film, etc.), to include abstracts, titles, inclusive dates, authors, subject terms, and call numbers.
• Reviews, arranges, appraises, evaluates, and indexes all accessioned personal and special collections for indexing and scanning, to include the preparation of a calendar for each collection.
• Check-in/retrieve IRIS records for corrective actions, downgrading/declassification activities, or destruction procedures as necessary and subsequently release the records back in to the IRIS database.
• Conducts quality control (QC) actions (fact, spelling, grammar, etc) on completed IRIS records prior to releasing them into the IRIS database.
• Maintain electronic database and record system of DAF and Space Force active, inactive, discontinued, and disbanded organizations. Review primary source documents, consisting of DAF letters and special orders. Advise manpower and organization offices and commands of proper format in documents and notify agencies when discrepancies occur and suggest corrective action.
• Attends and/or participates in courses, conferences, briefings, training, and meetings to increase knowledge of functional processes, procedures, and current issues.
• Update organizational records as source documents are received.
• Provide research and reference services and advice on organizational change requests (OCRs).
• Reconcile data and distribute a monthly DAF/SF Organization Status Change Report and a semiannual List of Active Organizations.
• Research, prepare, and distribute DAF/SF unit lineage and honors histories.
• Administer heraldry program by reviewing, processing, and approving DAF/SF emblems per standards set forth in DAFI 84-105. Coordinate requests with requesting units, commands, and The Institute of Heraldry (TIOH), https://tioh.army.mil.
• Answer official inquiries on DAF/SF unit actions, status, lineage, honors, and heraldry from DAF, Space Operations Staff, commands, and other government agencies. Evaluate, analyze, and summarize research material to satisfy requests.
• Answer unofficial inquiries for DAF/SF unit information from general public. Evaluate, analyze, and summarize research material to satisfy requests.
• Track and record inquiry responses and completion of other tasks.
• Manage the collection, assessment, arrangement, and description of DAF/SF organizational history records. Archive digital and hardcopy records as they are produced or received.
• Provide organizational history assistance to visitors and students whose primary research is space related.
• Research and compile metrics to produce briefing materials and status reports relating to DAF/SF organizational history activities.
• Tabulate and report heritage scores of selected units.
• Perform DAF/SF special projects as assigned