Company Overview:

If you are looking to join a social services organization where you can make an impact on the lives of children, then this position may be the right fit for you. Programs for Parents is a non-profit organization that works to ensure children get the best possible start in life. We do this by supporting children, families and child care providers in Essex County through advocacy and action, providing education and referrals, sharing best practices and helping families access available financial resources.

Essential Duties and Responsibilities:

The Subsidy Programs Department helps eligible parents, guardians and foster parents access financial support to reduce the high cost of child care. As an Administrative Support Representative, you will be primarily responsible for organizing and filing participant documents to ensure they are in audit-ready condition. Specific duties include:

Filing participant documents and other data in both paper and electronic form

Gathering and organizing files and documents for co-workers use

Labeling and updating paper files

Putting both digital and paper files in their proper locations

Processing file requests

Printing and distributing documents

Photocopying documents

Entering data into internal and external databases with a high degree of speed and accuracy

Retrieving data from internal and external databases

Processing incoming and outgoing mail

Informing supervisor of maintenance or repair needs of various office equipment as needed

Managing department supplies

Perform clerical duties as needed

Other duties as assigned to meet the needs of the department

Knowledge and Skills:

Ability to meet productivity standards within established timelines

Excellent organizational and time management skills

Strong attention to detail

Ability to multi-task in a fast-paced environment

Ability to enter data with high degree of speed and accuracy

Physical Tasks:

Ability to work in basement file storage area

Ability to walk and climb stairs

Ability to safely position and climb ladders

Ability to carry/lift up to 25 pounds

Education and Experience:

High school diploma required

Essential Duties and Responsibilities:

The Subsidy Programs Department helps eligible parents, guardians and foster parents access financial support to reduce the high cost of child care. As an Administrative Support Representative, you will be primarily responsible for organizing and filing participant documents to ensure they are in audit-ready condition. Specific duties include:

• Filing participant documents and other data in both paper and electronic form
• Gathering and organizing files and documents for co-workers use
• Labeling and updating paper files
• Putting both digital and paper files in their proper locations
• Processing file requests
• Printing and distributing documents
• Photocopying documents
• Entering data into internal and external databases with a high degree of speed and accuracy
• Retrieving data from internal and external databases
• Processing incoming and outgoing mail
• Informing supervisor of maintenance or repair needs of various office equipment as needed
• Managing department supplies

• Perform clerical duties as needed
• Other duties as assigned to meet the needs of the department

Knowledge and Skills:

• Ability to meet productivity standards within established timelines
• Excellent organizational and time management skills
• Strong attention to detail
• Ability to multi-task in a fast-paced environment
• Ability to enter data with high degree of speed and accuracy

Physical Tasks:

• Ability to work in basement file storage area
• Ability to walk and climb stairs
• Ability to safely position and climb ladders
• Ability to carry/lift up to 25 pounds

Education and Experience: