PRIMARY FUNCTION: The primary function of the Administrative Secretary is to assist the School Nutrition Director in keeping her calendar, preparing documents, answering calls and ensure deadlines are met and other duties as assigned. Assist the School Nutrition Chef in catering set ups and cleaning, invoice, take orders, and schedule catering events and assist with central office vendors

PAY GRADE: Classified Salary Schedule N-235 - Grade 5 - Salary Range $27,720.00 to $45,793.00

FLSA STATUS: Non-Exempt

TERMS OF EMPLOYMENT: 235 Days/12 Month

REPORTS TO: Executive Director of School Nutrition

QUALIFICATIONS:

• Education Level: Minimum high school diploma plus up-to-date computer experience.
• Three or more year’s successful experience in an educational environment.

PHYSICAL REQUIREMENTS:

• Routine physical activities that are required to fulfill job responsibilities.
• Exerting up to 30 pounds of force occasionally, and/ or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

PROFICIENT SKILLS:

• Exceptional communication skills, able to maintain confidentiality, demonstrate ability to complete a high volume of work with accuracy and in a timely manner, proficient in use of all types of office machinery, demonstrate sound judgment, initiative, and responsibility. Flexible in assignments.

ESSENTIAL DUTIES: * Demonstrates prompt and regular attendance.

• Provides communication to the School Nutrition Director, including crisis calls, and communicates decisions regarding urgency as provided by Director//Coordinators
• Maintain data that will help forecast budgets–both federal and local monies.
• Assist Director with budget planning
• Assist Director in documentation and preparation of annual comprehensive plan.
• Generate purchase orders for central office staff
• Provides effective customer service with staff and outside population
• Complete catering setups and assist with cleanup
• Track central office purchase orders and distribute materials when received.
• Prepares communication as directed between schools, central office, and media
• Prepares, research, and assist with grant and award documents
• Prepares, designs and distribute materials for marketing and promotion to schools
• Prepare reports and data as it pertains to the school nutrition program.
• Assist Director as needed and Coordinators as instructed
• Prepares catering invoices, quotes and orders for all events
• Prepare packets and other materials for school staff and trainings
• Prepares visual or audio presentations for trainings.
• Maintain catering Inventory
• Works with Central Office vendors on supply refill and orders

APPLICATION PROCEDURES: Applicants should complete an application at www.dcssga.org. (Click on "Employment" then, "Job Vacancies/Postings" to link to classified application.)

Job Type: Full-time

Pay: $27,720.00 - $45,793.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

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