3/19/2020 DCPS Position Description: Administrative Aide, Administrative Assistant, Secretary

Administrative Aide, Administrative Assistant, Secretary
Pay Plan: EG - 07
Grade: EG Certified 04-01-2019
Union: AFSCME
Step/Salary: 1-5 / $39,248 - $44,232
Location: Washington, DC

Our public school students need your expertise, passion and leadership.
We are looking for highly motivated and skilled talent to join our team at District of Columbia Public Schools (DCPS). We seek individuals who are passionate about transforming the DC school system and making a significant difference in the lives of public school students, parents, principals, teachers, and central office employees.

DCPS serves 50,000 students in the naon's capital through the efforts of approximately 4,000 educators in 118 schools. As part of a comprehensive reform effort to become the preeminent urban school system in America, DCPS intends to have the highest-performing, best paid, most sasfied, and most honored educator force in the naon and a disncve central office staff whose work supports and drives instruconal excellence and significant achievement gains for DCPS students.

Position Overview

This position will support the school in overall operations compliance. Areas of compliance may include attendance, student schedules, Special Education, grade entry, etc. Ideal candidates will be self-motivated, highly organized, detail-oriented, solutions-focused, personable, and have strong written and verbal communication skills. Individual should enjoy collaboration with others and working with middle school aged children. Highly desirable to have strong knowledge of Excel and Aspen Student Information System.
At the Principal’s discretion, the position may be called Administrative Aide, Administrative Assistant or Secretary.

Essential Duties and Responsibilities
The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, dues, and/or skills required. Other dues may be assigned.

Receives, screens and assigns incoming calls to appropriate persons.
Maintains various files, such as general correspondence, records, reports and reference materials.
Screens incoming mail and distributes appropriately.
Orders supplies and ensures that supply room is fully stocked at all times.
Provides support to Administrative Officer, Business Manager and other administrative staff as necessary.
Escorts students to and from classrooms.
Types memoranda; edits and proofreads documents; and sends and receives faxes.
Assists Registrar with student registration.
Performs data entry functions.
Assists in recording student attendance; assists in calling parents regarding absences; and maintains other relevant records.
Assists with maintaining technology.
Maintains inventory and distributes textbooks.
Assists with maintaining bulletin boards and classroom materials.
Greets and addresses concerns of parents, guardians, and community members who visit the school; and participates in school-based committees as necessary.
Attends staff meetings, staff development workshops, conferences, and other meetings as required.

Qualifications Certified 04-01-2019 https://octo.quickbase.com/db/bijm723bs?a=dbpage&pageid=13&rid=2377 1/3

3/19/2020 DCPS Position Description: Administrative Aide, Administrative Assistant, Secretary

High school diploma or equivalent.
Previous exposure to or experience in the education sector a plus.
Experience working in an office environment.
Microsoft Office.

Personal Qualities of Top Candidates
Commitment to Equity: Passionate about closing the achievement gap and ensuring that every child, regardless of background or circumstance, receives an excellent educaon.
Leadership: Coaches, mentors, and challenges others to excel despite obstacles and challenging situations.
Focus on Data-Driven Results: Relentlessly pursues the improvement of central office performance and school
leadership, instruction, and operations, and is driven by a desire to produce quality student achievement gains.
Innovative Problem-Solving: Approaches work with a sense of possibility and sees challenges as opportunities for creative problem solving; takes intive to explore issues and find potenal innovave soluons.
Adaptability: Excels in constantly changing environments and adapts flexibly in shiing projects or priories to meet the
needs of a dynamic transformaon effort; comfortable with ambiguity and non-roune situaons.
Teamwork: Increases the effecveness of surrounding teams through collaboraon, constant learning and supporng
others; sensive to diversity in all its forms; respects and is commied to learning from others.
Dependability: Does whatever it takes to consistently deliver with high quality under ght deadlines; successfully manages own projects through strong organizaon, detailed workplans, and balancing of mulple priories.
Communicaon and Customer Service Skills: Communicates clearly and compellingly with diverse stakeholders in both oral and wrien forms; ancipates and responds to customer needs in a high-quality and courteous manner.

DCPS Noce of Nondiscriminaon:

The District of Columbia Public Schools (DCPS) is commied to ensuring that all of its employees act in conformity with federal and District of Columbia nondiscriminaon laws, including Titles VI and VII of the Civil Rights Act of 1964, the Age Discriminaon in Employment Act of 1967, the Age Discriminaon Act of
1975, Title IX of the Educaon Amendments of 1972, Secon 504 of the Rehabilitaon Act of 1973, the Americans with Disabilies Act of 1990, the Individuals with Disabilies Educaon Act, the District of Columbia Human Rights Act of 1977, and the Genec Informaon Nondiscriminaon Act of 2008.

Accordingly, DCPS does not discriminate or tolerate discriminaon against employees, applicants for employment, or students on the basis of actual or perceived race, color, religion, naonal origin, sex (including pregnancy), age, marital status, personal appearance, sexual orientaon, gender identy or expression, family status, family responsibilies, matriculaon, polical affiliaon, genec informaon, disability, source of income, status as a vicm of an interfamily offense, or place of residence or business.

DCPS also prohibits harassment based on any of the aforemenoned protected traits and retaliaon against a person because he or she has complained about discriminaon, filed a charge of discriminaon, or parcipated in a discriminaon invesgaon or lawsuit. Employees found to have engaged in prohibited discriminaon, harassment, or retaliaon will be subject to disciplinary acon.

Noce of Non-Retaliaon

District of Columbia Public Schools will not inmidate, threaten, coerce, discriminate against, retaliate or take adverse employment acon against any employee, student, or volunteer that in good faith and with honest and non-malicious intent makes a report regarding potenal violaons of laws, regulaons or policies.

Retaliaon includes, but is not limited to, adverse job acons such as terminaon; denial of any bonus, benefit or training; reducon of salary or decrease in hours; or change in or transfer to a lesser posion.

Individuals who violate this policy will be subject to the appropriate and applicable disciplinary process, up to and including terminaon.

The following Federal and District law concerning non-retaliaon supports our Non-Retaliaon Policy.

Title VII, Secon 704(a), of the Civil Rights Act of 1964, as amended, states the following:

(a) Discriminaon for making charges, tesfying, assisng, or parcipang in enforcement proceedings
It shall be an unlawful employment pracce for an employer to discriminate against any of his employees or applicants for employment, for an employment agency, or join labor-management commiee controlling apprenceship or other training or retraining, including on-the-job training programs, to discriminate against any individual, or for a labor organizaon to discriminate against any member thereof or applicant for membership, because he has opposed any pracce made an unlawful employment pracce by this subchapter, or because he has made a charge, tesfied, assisted, or parcipated in any manner in an invesgaon, proceeding, or hearing under this subchapter.

DC Law 2-38 (Human Rights Act of 1977), Part G, Sec. 1-2525, states the following:

1-2525. Coercion or retaliaon a. It shall be an unlawful discriminatory pracce to coerce, threaten, retaliate against, or interfere with any person in the exercise or enjoyment of, or on account of having exercised or enjoyed, or on account of having aided or encouraged any other person in the exercise or enjoyment of any right granted or protected under this chapter. b. It shall be an unlawful discriminatory pracce for any person to require, request, or suggest that a person retaliate against, interfere with, inmidate or discriminate against a person, because that person has opposed any pracce made unlawful by this chapter, or because that person has made a charge, tesfied, assisted, or parcipated in any manner in an invesgaon, proceeding or hearing authorized under this chapter. https://octo.quickbase.com/db/bijm723bs?a=dbpage&pageid=13&rid=2377 2/3

3/19/2020 DCPS Position Description: Administrative Aide, Administrative Assistant, Secretary c. It shall be an unlawful discriminatory pracce for any person to cause or coerce, or aempt to cause or coerce, directly or indirectly, any person to prevent any person from complying with the provisions of this chapter.

DC Municipal Regulaons, Title 5, (Board of Educaon) Subsecon 1401.2(z) states the following:
(z) Retaliaon for reporng harassment and sexual harassment. An employee commits an offense under this provision when he/she retaliates against any person who reports alleged harassment or sexual harassment, or any person who tesfies, assists or parcipates in an invesgaon, or who tesfies, assists or parcipates in a proceeding or hearing relang to such harassment or sexual harassment. An employee retaliates against a person if, as a result of acon taken by the employee described in the previous sentence, 1) such person is reasonably inmidated by verbal threats or physical conduct of the employee, or 2) such person is denied an opportunity, right or privilege to which he/she would otherwise be entled, or 3) such person is subjected to detrimental treatment to which he/she would not otherwise be subjected.

Persons filing charges of discriminaon are advised of these Non-Retaliaon Policy and are instructed to nofy the DCPS Equal Employment Opportunity Office,
1200 First Street, NE, 10th Floor, Washington, DC 20002, 202-442-5424, if any aempt at retaliaon is made.

Americans with Disabilies Act (ADA)

The Office of Labor Management & Employee Relaons (LMER) ensures that eligible employees receive benefits and opportunies equal to those provided to non-disabled employees. LMER also ensures that eligible disabled employees receive requested reasonable accommodaons. Employees with inquiries regarding
ADA policies should contact the Equal Employment Opportunity Unit, District of Columbia Public Schools, 1200 First Street, NE, 10th Floor, Washington, DC 20002,
(202) 442-5424.

Applicants or employees with concerns about discriminaon, harassment, or retaliaon should contact:

Labor Management & Employee Relaons, District of Columbia Public Schools, 1200 First Street, NE, 10th Floor, Washington, DC 20002, ,202-
442-5424 or

D.C. Office of Human Rights, 441 4th Street, NW, Suite 570N, Washington, D.C. 20001, 202-727-4559 or

The U.S. Equal Employment Opportunity Commission, 131 M Street, NE, Fourth Floor, Suite 4NWO2F, Washington, DC 20507, 1-800-669-4000

Students, parents and guardians with concerns regarding disability discriminaon should contact:

District of Columbia Public Schools Central Office Secon 504 and Student Accommodaons Team can be reached at the following: or (202) 442-
5471, 1200 First St, NE, 8th Floor, Washington, DC 20002, 202-645-6073 or

D.C. Office of Human Rights, 441 4th Street, NW, Suite 570N, Washington, D.C. 20001, 202-727-4559

Students, parents and guardians with concerns regarding sex discriminaon should contact:

Assistant Secretary for Civil Rights, U.S. Department of Educaon, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100, Telephone: 1-
800-421-3481, TDD: 877-521-2172, FAX: 202-245-6840,

Students, parents and guardians, and others with concerns regarding discriminaon may also ulize the DCPS grievance procedure process. Students, parents and guardians and others with discriminaon concern should contact:

DCPS Office of Integrity, 1200 First Street, NE, 11th Floor, Washington, DC 20002, (202) 442-4404 or

D.C. Office of Human Rights, 441 4th Street, NW, Suite 570N, Washington, D.C. 20001, 202-727-4559

Cerfied 04-01-2019 https://octo.quickbase.com/db/bijm723bs?a=dbpage&pageid=13&rid=2377 3/3

Job Type: Full-time

Pay: $39,248.00 - $44,232.00 per year

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Work well with students and parents

Experience:

• Customer service: 2 years (Preferred)
• organizing, filing, customer service: 2 years (Preferred)

Work Location: In person

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