Administrative Program Assistant Job at Turning Point of Central California Inc
Turning Point of Central California, Inc.
WE EXIST TO SERVE PEOPLE IN NEED.
Turning Point of Central California, Inc. was founded in 1970. For over 50 years now, we have been transforming lives across the state of California. From Mental Health to Community Corrections, Children’s Services, Housing Programs, Recovery Services, Substance Abuse Disorders & more; we serve people in need. Our desire is to see individuals reach their full potential, and create lasting change that will stand the test of time.
POSITION:
Administrative Program Assistant
PROGRAM:
Rural Mental Health
WEBSITE:
https://www.tpocc.org/rmh
Connecting our rural communities to trusting relationships for life changing transformation.
RMH (Rural Mental Health) is dedicated to serving the rural areas of Fresno County. RMH seeks to help people recognize their strengths and abilities to successfully regain independence and self-sufficiency in the community. We focus on recovery, resiliency, and wellness of the individual, with a “whatever it takes” approach. We run 8 outpatient mental health clinics serving adults with severe mental illness (schizophrenia, major depression, bipolar disorders), children with serious emotional disturbances, and those with a mental health diagnosis. RMH is funded by the Mental Health Services Act (MHSA) in partnership with Fresno County Department of Behavioral Health.
LOCATION:
40 E. Minarets Pinedale, CA 93650
HIRING MANAGER:
Karina Hernandez, Program Director
PHONE:
(855) 343-1057
BASE PAY:
Class 110 ($16.98 – $22.34/hour)
STATUS:
Full Time, Hourly, Non-Exempt
ACCEPTING APPLICATIONS:
Until Filled
AVAILABLE:
Immediately
Company Benefits:
- Competitive compensation package
- Company paid benefits package including medical, dental and vision and many other voluntary benefits
- 403b Tax Deferred Annuity Retirement fund
- 401a Pension Plan fund
- Term life insurance
- Employee Assistance Program (EAP)
- On the job training including paid professional development and career development
- Rewarding work environment with excellent opportunities for career growth
- Excellent work/life balance including generous vacation and holiday pay
- Meaningful relationships with your co-workers and the individuals we serve
- Family-oriented environment
- Mileage reimbursement for travel
- Qualified non-profit for the Public Service Loan Forgiveness (PSLF) Program
- Regular work schedule (Monday through Friday, 8am - 5pm)
We are a diverse, inclusive and equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, creed, age (40+), disability status, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, protected military or veteran status, or any other characteristic protected by law.
JOB SUMMARY
The Administrative Program Assistant reports to the Program Director and is responsible to assist and provide administrative and technical support duties.
ESSENTIAL JOB RESPONSIBILITIES
- Coordinate administrative functions between the Program Director and other clinics and personnel as well as with outside agencies.
- Assist the Program Director with creating, updating and maintaining program files and records.
- Perform written and oral reports.
- Assist in preparation of responses to County, State, and Federal paperwork for the program.
- Assist as needed in a variety of projects, utilizing research, accurate tabulation, spreadsheet recording, and reporting skills.
- Fiscal compilations as requested.
- Assist with administrative documents including county, state, federal contracts’ requirements
- Coordinate meetings and schedule meetings, conferences, travel, etc.
- Run weekly and monthly reports using Electronic Health Records system.
- Give and follow oral and written instructions.
- Organize work and set priorities to meet established deadlines.
- Remain flexible and tolerant to changes in workloads and assignments.
- Write clearly, accurately, and concisely to convey ideas in grammatically correct reports, letters, and memos.
- Will drive on Agency business.
- Think and act quickly and efficiently in emergencies.
- Comply with all Turning Point Safety policies and procedures, including but not limited to: workplace safety, reporting work related injuries, Infection Control and preventing potential safety risks for staff, clients and others.
- Punctual and regular attendance is an essential responsibility of each employee at Turning Point. Employees are expected to report to work as scheduled, on time and prepared to start working. Employees also are expected to remain at work for their entire work schedule. Late arrival, early departure or other absences from scheduled hours are disruptive and must be avoided.
- Other duties as assigned by the Program Director. Please note this job description is not designated to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
ESSENTIAL JOB REQUIREMENTS
- Education/Experience sufficient to demonstrate competency in the knowledge and skills specified. This may be obtained by completion of two (2) or four (4) year college degree with a major in public or business administration or related field. Four (4) to six (6) years of applicable work experience may be substituted for college degree.
- Demonstrated ability to handle multiple priorities in an organized and efficient manner.
- Work with a variety of directors and program administrative staff.
- Organize, prioritize work and function independently.
- Independently perform routine studies, periodic reviews and reports.
- Collect, compile and analyze data and report results.
- Perform math functions sufficient to compute fractions, decimals, percentages, statistical analysis and record keeping.
- Willingness to travel to various program sites as necessary.
- Intermediate to advanced computer skills in Microsoft Word, Excel, Outlook and PowerPoint, Office 365, Teams, Zoom and other communication/meeting platforms.
- Possess a valid driver’s license and have access to a dependable means of transportation that is properly insured and operated in accordance with all laws. Agency insurer authorization is required.
- Ability to pass a criminal background check.
- Ability to pass a pre-employment physical, drug screen, general physical, and TB test.
- Must maintain good relationships with current, future and past employees, co-workers, vendors, third party administrators, and others with whom the Agency is transacting business, and relate to them in a professional manner.
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