Duties

You can be a leader at the largest audiovisual archive in the United States as the Administrative Officer for the National Audio-Visual Conservation Center (NAVCC) at the Packard Campus in Culpeper, Virginia. The NAVCC holds the national audiovisual collection including four million recorded sound items, two million moving image items and four million manuscript items. The 415,000 square foot facility supports all of the activities of an archive, from acquisition, documentation, conservation, collection storage through digitization.

This role serves as an influential member of the Center’s leadership team and plays a key role in the planning, implementation and on-going operations of the NAVCC. These responsibilities are broad, including an overall planning and implementation role for site upgrades, human resources (including staff travel) and financial management of budget and contracts, while preparing the annual financial plan and hiring plan.

NAVCC supervisors rely on the Administrative Officer to apply the position’s expertise and experience to get resources, solve problems and work through challenges. This role also is a liaison with the Library’s Packard Campus-based safety and facilities staff and local staff from the Architect of the Capitol, and the D.C.-based financial, human resources and contracts team in the Library Collections and Services Group.

Performs the administrative and human resource management functions relative to the staff supervised. Establishes guidelines and performance expectations for staff members, which are clearly communicated through the formal employee performance management system. Observes workers' performance; demonstrates and conducts work performance critiques. Provides informal feedback and periodically evaluates employee performance. Resolves informal complaints and grievances. Develops work improvement plans, recommending personnel actions as necessary. Provides advice and counsel to workers related to work and administrative matters. Effects disciplinary measures as appropriate to the authority delegated in this area. Reviews and approves or disapproves leave requests. Assures that subordinates train and fully comply with the provisions of the safety regulations.

Supervises a group of employees performing work at the GS-12 level. Provides administrative and technical supervision necessary for accomplishing the work of the unit.

Based on individual professional expertise or knowledge, plans and carries out the approved assignments and resolves most of the conflicts that arise. Coordinates the work with others as necessary, and interprets policy on own initiative in terms of established objectives. Plans and determines the approach to take or the methodology used for some work assignments. Informs the work assignment supervisor or the program administrators of the progress of the assignment, identifying potentially controversial matters or far-reaching implications as appropriate.

Serves as an expert analyst in the assessment and improvement of program effectiveness or the improvement of complex management processes and systems. Performs long-range planning and analysis of new substantive agency programs where precedents are scarce or nonexistent. Works with top management to develop long-range management plans for efficient and effective program implementation and administration. Serves on task forces addressing key issues, coordinating activities with Library officials. Takes a leadership role in division, directorate, or Library committees created to solve current problems or to plan for the implementation of new programs or initiatives within The National Audio-Visual Conservation Center (NAVCC). Represents the NAVCC Chief at meetings with superiors and counterparts, and serves as backup to the Chief on standing Library committees.

Serves as principal advisor to an important agency organization on all administrative management matters associated with programs and operations. Develops and advises on administrative requirements for a complex organization. Actively participates in developing and implementing administrative management policies.

Performs a wide variety of administrative and analytical duties connected with the formulation, justification, presentation, execution, and evaluation of all program activities within the purview of NAVCC. Drafts the NAVCC’s input into the Library of Congress strategic plan, covering a 5-15 year time frame. Consults with NAVCC staff to develop and articulate plans, goals, objectives, requirements, and evaluation criteria for management processes and systems. Tracks, updates, and monitors the implementation of the strategic plan. Works collaboratively with Library managers and staff on plans, programs, and budgets, e.g., New and Expanded Program Request (NEPR) justifications. Prepares planning guidance in accordance with broad program policies and objectives.

Requirements

Conditions of Employment

The Supervisor leads his/her staff toward meeting the Library’s vision, mission, and goals by acting decisively, leveraging diversity and inclusiveness, demonstrating flexibility and resilience, fostering continuous improvement and innovation, and fostering integrity and honesty. To view the Library’s Supervisory Core Competencies click the following link: https://www.loc.gov/extranet/cld/development-programs/supervisor/supervisorcompetencies.html

Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past or current drug use and activities (e.g., selling or distributing) may deem you ineligible for employment.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

  Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant’s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

• How to Apply

  Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position.

  You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps.

  Step 1: If you do not already have one, create a resume on USAJOBS. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress.

  Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your USAJOBS resume to ensure that it supports your responses to these questions.

  Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.

  Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly.

  Step 5: Hiring Management offers three options that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement.

  (1) You may select a document that you have already uploaded to USAJOBS for a previous announcement.

  (2) You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation of the document uploaded and click on "Finished" to be returned to USAJOBS.

  IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer or in your USAJOBS profile before uploading them. If you try uploading them individually, only the last one sent will be visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date.

  Step 6: Click on "Finish" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement.

  If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact jobhelp@loc.gov, no later than 4:30pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.

  Agency contact information

  Customer Service Center

  Phone

  202-707-5620

  Email

  JobHelp@loc.gov

  Address

  LIBRARY OF CONGRESS
  101 Independence Ave SE, Washington, DC 20540
  Washington, District of Columbia 20540
  United States

  Next steps

  Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications." You will receive final notification via e-mail when the vacancy has been filled.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

Anyone may apply - By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.