Allegheny County Department of Human Services is seeking a hard-working, dedicated individual who is highly innovative and has an analytical mindset; the ideal candidate is expected to be proficient in contracting processes; initiating, reviewing, executing, and terminating contracts in a timely manner. They should also exhibit knowledge of statistical presentation of data, strong negotiation skills, and be an effective communicator.

Allegheny County offers a complete and awesome benefit package. Apply today!

The Administrative Officer 3, with the Department of Human Services (DHS) under the Office of Administration (OA), under the authority of the Administrator, Bureau of Contracts and Compliance (BCC), is responsible for the day-to-day management of the contracting processes utilized by the Department of Human Services for the following offices; Office of Children, Youth and Families; Office of Behavioral Health; Office of Developmental Supports; Office of Analytics, Technology and Planning (ATP); Executive; Office of Equity and Engagement; Office of Administration; Office of Community Services (OCS) and the Area Agency on Aging (AAA). The incumbent supervises the DHS Contracts Division consisting of Contract Supervisors and clerical staff.

The incumbent will ensure that service providers are contractually in compliance with required elements; Maintains evidence of insurance coverage for general liability, professional, automobile liabilities, workers’ compensation and fidelity bond insurance for all DHS contracts is current; Participates in the annual development of contract allocations to prepare for renewals and works collaboratively with technology and database management teams to progressively automate as many aspects of the contractual procedures as possible; including, but not limited to data elements, reports and document workflow in the Master Provider Enterprise Repository (MPER) and Action Tracker.

Additionally, the Administrative Officer 3 coordinates the negotiation of changes in contract terms and conditions with providers/vendors with the assistance of the County Law Department and Bureau Administrator. Assists in the development of user manuals or documentation for new or enhanced software applications such as MPER, Action Tracker, OnBase and JDE. Performs special projects as requested by the Administrator, Bureau of Contracts and Compliance, Assistant Deputy Director, or the Deputy Director, Office of Administration.

Work Schedule and Additional Information:

• 
  Full-time employment.
• Work hours are 8:00 am to 4:00 pm, Monday - Friday, with 60-minute lunch.
  • Scheduled hours can vary depending on the needs of the regional office.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Receipt of a Covid-19 vaccination: You must provide proof of a Covid-19 vaccination. You will need to be fully vaccinated or have at least one shot of a two-shot series before beginning work. If you do not receive and provide proof of the second shot within 30 days your probationary employment will be terminated. Allegheny County will allow for medical and religious exemptions from the requirements in accordance with state and federal law.

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Fours years of experience in progressively responsible and varied office management or staff work in a public or private organization, including experience in personnel management, budgeting or procurement; and such training as may have been gained through graduation from a four-year college or university, or
• Any equivalent combination of experience and training.

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• Hiring preference for this vacancy will be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
• You must be able to perform essential job functions.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov.

• 711 (hearing and speech disabilities or other individuals).

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.

Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.