Administrative Officer 2 Job at University of California San Francisco
This position will provide comprehensive executive administrative, analytical, and academic support to the faculty of the Division of Pediatric Cardiothoracic Surgery and requires a high level of independence and autonomy. The incumbent will manage a range of responsibilities associated with administrative, research, and clinical roles of the divisional faculty. This position is critical in managing the Division’s many leadership roles at UCSF, including oral communication and written correspondence with Division and Department faculty, other university faculty and officials, the Dean and UCSF Medical Center administration, national journal editorial boards, publishers, professional associations, research institutes, private corporations, and private foundations, governmental agencies, other high level contacts at other universities, and patients. The incumbent will need to thoroughly understand the policies of the institutions (UCSF, UC Medical Center, and other foundations, organizations, and institutions) to resolve issues and implement Division policies for activities. The incumbent will support the divisions research activities, support the faculty in preparing for weekly case conferences.
The final salary and offer components are subject to additional approvals based on UC policy.
The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (ucop.edu)
Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department Description
Over three decades of experience, the Division of Pediatric Cardiothoracic Surgery at UCSF is a world leader in the field, performing complex surgeries including repair of congenital defects, Norwood procedures, Arterial Switch and Ross procedures. Our surgeons also perform many operations using minimally invasive techniques that reduce hospital stays, speed recovery time and decrease scarring.
Our care and innovative approaches build on the latest research in the field. Many of our treatments were developed by internationally recognized leaders at UCSF. Our surgeons are also outstanding teachers, training the future doctors of tomorrow and conducting international outreach activities to enhance pediatric cardiothoracic care in the community. Our program also has an outstanding fellowship program.
Our care and innovative approaches build on the latest research in the field. Many of our treatments were developed by internationally recognized leaders at UCSF. Our surgeons are also outstanding teachers, training the future doctors of tomorrow and conducting international outreach activities to enhance pediatric cardiothoracic care in the community. Our program also has an outstanding fellowship program.
Required Qualifications
- Bachelor's degree in related area and / or equivalent experience / training.
- Experience planning large meetings and conferences
- Fluency in Microsoft Word, PowerPoint, Excel, and Outlook
- Excellent writing skills, including ability to communicate technical information and prepare complex documents with minimal assistance
- Excellent communication, interpersonal, organizational, time management, and customer service skills
- Excellent critical thinking and analytical skills
- Ability to work independently, prioritize multiple projects, and maintain attention to detail in fast-paced, deadline-driven environment
- Highly developed organizational skills with the ability to prioritize work and meet competing deadlines; Ability to follow detailed instructions from manager, clinical staff and faculty in a timely and efficient manner.
- Demonstrated excellent reliability and attendance.
Preferred Qualifications
- Knowledge of UCSF Accounting and School of Medicine policies/procedures on travel, meeting and entertainment; expenses, and purchasing and vendor payments.
- Prior Experience with independent editing and draft writing of scientific papers, abstracts or presentations and scientific research.
- Basic medical terminology and clinical writing experience
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Organization
Campus
Job Code and Payroll Title
004263 ADMIN OFCR 2 CX
Job Category
Administrative Support
Bargaining Unit
Teamsters Local 2010 - Clerical and Allied Services Unit (CX)
Employee Class
Career
Percentage
100%
Location
Flexible (combination of onsite and remote work), Mission Bay (SF)
Shift
Days
Shift Length
8 Hours
Additional Shift Details
Monday-Friday 8am-5pm
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