WINNEBAGO COUNTY JOB DESCRIPTION

NON-BARGAINING STEP AND GRADE: DATE LAST UPDATED:

UNIT May 11, 2023

JOB TITLE: Administrative Clerk - Purchasing

Summary of Responsibilities

Under general direction, assists the department with a variety of administrative duties, clerical tasks, and providing support to the Director of Purchasing and department employees.

Illustrative Examples of Work

1. Serve as the initial point of contact for the Winnebago County Purchasing Department.

Answers phone and greets both the public and employees.

2. Responsible for daily activities of Central Services: Copy, print, mail, supplies, etc.

3. Process, post and prepare all outgoing mail for County. Maintain mail room equipment, related repairs, arrange pick-up & delivery services.

4. Sell, trade, transfer or otherwise dispose of surplus County property and equipment.
Develop and maintain documentation and tracking disposition.

5. Maintain Vehicle Pool Schedule, recall notices, vehicle maintenance schedule, tracking titles and other notices for all County vehicles.

6. Undertake special assignments, as directed.

7. Performs all duties in accordance with County policies and procedures.

8. Performs other duties as required or assigned.

9. Regular attendance is required, overtime as needed/scheduled.

MUST APPLY ON COUNTY WEBSITE https://my.wincoil.us/MSS/employmentopportunities/default.aspx

Education and Experience

• High school diploma, or equivalent.
• Professional experience with two year in an administrative or clerical capacity; or any equivalent combination of education and experience.

Abilities

• Requires ability to perform clerical and or technical support functions.
• Requires ability to integrate support functions with total department activities for effective department functioning.
• Requires ability to recognize and analyze problem areas and recommend strategy for improvement.
• Requires ability to communicate effectively both orally and in writing.
• Requires ability to establish and maintain satisfactory working relationships with department heads, staff, and the general public.
• Requires the ability to stand for long periods of time.
• Requires the ability to lift up to 40 lbs.

Job Type: Full-time

Pay: $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Rockford, IL 61101: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Clerical: 2 years (Preferred)

Work Location: In person

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