Administrative Assistant to the Dean of Students Job at South Plains College
Job Title
Administrative Assistant to the Dean of Students
Department
LEVL - Dean of Students
Employment Status
FT Full-Time
Full Time/Part Time
Full Time
Benefits
Yes
Months per Year
12
Job Description
SUMMARY
Schedules appointments, gives information regarding housing, parking permits, and student access control. Greets students and visitors. Performs administrative and business duties.
ESSENTIAL
DUTIES
AND
RESPONSIBILITIES
Maintain the confidentiality of student data.
Assist students in application for housing.
Assist student and employees with parking permits, assign parking fines.
Process housing deposit refunds.
Assist student with key card issues.
Assist department in creating student IDs for housing students.
Assist with UIL activities.
Assist with housing registration.
Process all correspondence as required by the Dean of Students and Associate Dean of Students.
Order all office supplies and process purchase orders for department.
Supervise office work study positions.
Answer Ask SPC phone and email questions.
Other duties as assigned by the Dean of Students and Associate Dean of Students.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
EDUCATION and/or EXPERIENCE
High school diploma required, Associate’s degree (A. A.) preferred or equivalent from two-year College or technical school; and five years related experience and/or training; or equivalent combination of education and experience.
LANGUAGE
SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to job candidates and other employees of the College.
MATHEMATICAL
SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING
ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
PHYSICAL
DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
WORK
ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is moderate.
Posting Detail Information
Posting Number
S3482019-P
Number of Vacancies
1
Desired Start Date
02/01/2023
Position End Date (if temporary)
Open Date
Application Review Date
01/02/2023
Open Until Filled
Special Instructions Summary
Quick Link for Internal Postings
https://southplainscollege.peopleadmin.com/postings/3022
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