Administrative Assistant, Senior Job at Spira Care, LLC
Are you interested in learning about healthcare professions and the latest healthcare innovations in the KC area? Become part of an organization that is dedicated to making a difference in both your career and community.
Job Description Summary:
Under minimal supervision, this administrative assistant will perform administrative duties for a senior executive staff member and other leadership of the department, including but not limited to managing schedules, arranging appointments, travel, meetings, and conference calls, and creating presentations, spreadsheets, documents in Microsoft Word, Excel and PowerPoint. May help with project coordination details.
This role will support our Spira Care leadership team and will be 100% onsite.
Job Description:
- Manages calendar and scheduling of appointments, including needed logistical arrangements. Uses discretion to prioritize meetings based on executive’s requirements.
- Creates presentations, spreadsheets and written correspondence as necessary to support business outcomes.
- Acts as liaison between executive and all other contacts, including other executives (internal and external), divisional managers, board members, government officials, brokers, providers, and plan members
- Facilitates communication to and from executive by staying informed of divisional, company and other relevant issues.including opening and prioritizing correspondence and screening phone calls.
- Creates and maintains files and tracks critical information for department leadership team
- Prepares divisional budget variance report and prepares divisional budget submission.
- Assists with department-related events.
- Arranges travel plans for executive and/or other staff members. Prepares expense reports and travel reports.
- Completes special projects as assigned
Minimum Qualifications
- High School diploma
- 5 years of direct experience including work of a highly responsible and confidential nature for a member of management; or any combination of education and experience providing the types and levels of knowledge, skills, and abilities required by the job
- 5 years of experience utilizing Microsoft Windows and intermediate to advance functions of Microsoft Word, Excel, and PowerPoint
- 5 years of experience presenting information in one-on-one and small group situations to customers, clients, other executives, board members, and other employees of the organization as well as executives and contacts from outside the company
- 5 years of experience writing reports, business correspondence, and procedure manuals
Preferred Qualifications
- Associate’s Degree in Business, Office Administration, or related field
- 8 years' related experience including work of a highly responsible and confidential nature for a member of management
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