Administrative Assistant III Job at University of Central Florida
Unleash YOUR Potential With Us
As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world’s most challenging problems. No matter what your role is, when you join Knight Nation, you’ll play an integral role in pushing us forward to become among the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges, and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We’re seeking qualified, motivated individuals who will help UCF fulfill its mission of unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.
College of Engineering and Computer Science:
The University of Central Florida (UCF) College of Engineering and Computer Science (CECS) is among the nation's largest producers of engineering and technology workforce talent and we are the No. 1 provider of graduates to the defense and aerospace industries. We have more than 40 degree and certificate programs within the college and are continuing to grow. Our students, faculty, and alumni address society's greatest challenges and aspirations in aerospace, computing, energy, the environment, healthcare, transportation, and more. Our education and research efforts are supported by a strong neighboring industry presence such as L3Harris Corporation, Lockheed Martin, Duke Energy, Siemens, Walt Disney World, and NASA, to name a few.
The Opportunity:
The University of Central Florida College of Engineering and Computer Science is seeking well-qualified candidates for an Administrative Assistant III position. The Administrative Assistant III provides administrative support and assistance to two+ departments, administrative areas, or executives. This position performs administrative and clerical functions for various units. Duties for the Administrative Assistant III include answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, and providing high-level administrative assistance to executives.
Responsibilities:
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Schedule meetings (in-person or via Zoom/Teams) between staff, faculty, visitors, students, and the Chairs.
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Provide administrative support to two or more Chairs, Directors, Faculty, Management level staff, Human Resources, and Financial staff.
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Point of contact between CECS' Dean's Office, CECS departments, SET Staff, and the CECE & IEMS Chairs & coordinates and monitors completion of Departmental Staff action items needing disposition/turn in to college, and other Department areas.
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Reception area coordinator for the CECE & IEMS administration office and overseer of front office functions, including support to Computer Science and Electrical & Computer Engineering faculty, staff, students, and visitors needing general information and clerical assistance.
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Participate in CECE and IEMS faculty search committees' search assistant by scheduling meetings with candidates, and taking notes, among other tasks. Coordinate travel arrangements and/or events and special administrative projects including preparation of travel itineraries.
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Conduct inventory of and order office supplies, manage the receiving and distribution of all department mail and packages, and manage requests for use of departmental facilities/services. Assist with equipment or facility issues in coordination with Facility Manager.
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Coordinate document demands and information requests for routing to appropriate University & CECS Offices within required timelines. Prepare routine documents, spreadsheets, PowerPoint presentations, and flyers, create correspondence and communication materials and reports, and coordinate meeting spaces and arrangements.
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Collect statistical information and metrics about Departmental programs for reporting purposes to the College. Use Word and data processing software to complete necessary correspondences, database entries, and reports.
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Coordinate events for CECE & IEMS faculty meetings, retreats, IAB, conferences, and other special events, finding meeting space, flyers, agendas, refreshments, and invites. Coordinate the department’s bi-annual faculty retreat and other departmental faculty meetings by finding event locations and ordering refreshments, and all other administrative duties as assigned by Departmental Chairs.
Minimum Qualifications:
High School Diploma or Equivalent and 4+ years of relevant experience.
Preferred Qualifications:
Bachelor's degree.
Are Benefits Important to You?
Working at UCF has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:
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Benefits packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
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Paid time off, including annual and sick leave and paid holidays
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Retirement savings options
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Employee discounts, including tickets to many Orlando attractions
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Education assistance
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Flexible work environment
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And more…For more benefits information, go to the UCF Employee Benefits page andclick here.
Who Are We?
Founded in 1963 to fuel the region’s talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It’s one of the reasons U.S. News & World Report ranks UCF among the nation’s top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor's degrees, master's degrees, Ph.D.s., certificates, and more.
Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.
#LI-ONSITE
Department
College of Engineering and Computer Science (CECS) - Civil, Environmental, and Construction Engineering - Operations
Work Schedule
Monday through Friday, 8:00 am to 5:00 pm
Type of Appointment
Regular
Expected Salary
$20.29 to Negotiable
Job Posting End Date
Veteran’s Preference:
Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit
http://hr.ucf.edu/files/VeteransPreference.pdf
Equal Employment Opportunity Statement:
As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at http://www.oie.ucf.edu/documents/PresidentsStatement.pdf. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.
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