Administrative Assistant II Job at North Dakota State Government
Administrative Assistant II
Position No.: 125-727
Salary: $3,500.00/month
Closing Date: May 9, 2023
Status: Full-Time with State Benefit Package
Recruitment: Internal/External
Location: 1720 Burlington Drive, Bismarck, ND 58504
Selecting Supervisor: Casey Miller and Kelly Steffes, Bureau of Criminal Investigation
Summary of Work
The Administrative Assistant II provides support services to the Bureau of Criminal Investigation including the following shared responsibilities:
- Prepare drafts and finals of investigative reports, correspondence, and other reports
- Assist agents and other staff by issuing case numbers and responding to requests for information
- Enter data, compile reports, and gather statistics
- Perform routine filing functions
- Reconcile field office case files with master case files
- Prepare and update documentation for assigned duties
- Train co-workers on individualized duties for backup purposes
- Ensure security protocol is followed
- Route calls
- Open record file reviews
This position is assigned to the Information Processing Unit. Other duties may be assigned or rotated amongst the staff as needed. Must be able and willing to adapt to the needs of this constantly changing unit.
In addition to the monthly salary, this position includes fully paid health insurance for employee and family, the option to participate in employee-paid dental and vision for employee and family, participation in the state NDPERS defined contribution retirement plan as well as the option to participate in the 457 deferred compensation plan, the option to contribute to a medical spending account, and earning annual and sick leave.
Minimum Qualifications
- Two (2) year Associates degree and two (2) years of work experience performing a variety of complex office support, clerical, or secretarial work which included opportunities for functioning as a project coordinator, team leader, or lead worker. (Note: the hiring authority will consider substituting additional work experience for the education requirement on a year-for-year basis if the experience provides the knowledge and skills required to perform the duties of this position)
- Demonstrated working knowledge and understanding of a personal computer, with knowledge and use of a word processing package, and experience in Windows, spreadsheets, and databases
- Demonstrated ability to communicate tactfully and with emphasis on customer service
- Ability to establish and maintain effective harmonious working relationships with co-workers, supervisors, and the public
- Ability to maintain a high degree of confidentiality
- Excellent prioritization, time management, and organizational skills
- Ability to type/keyboard at a net of 55 wpm
- Successful completion of the interview process, along with reference checks, and extensive background and criminal record checks.
Application Procedures
Applicants are screened based on qualifications, successful completion of the interview process and a background and criminal investigation. Applicants must be currently authorized to work in the United States on a full-time basis. The Office of Attorney General does not provide sponsorships.
Application package must be received by 11:59 PM on the closing date listed on the opening.
TO BE CONSIDERED FOR THIS POSITION APPLICATIONS MUST BE SUBMITTED ONLINE AT: www.nd.gov/careers
Documents to be submitted:
- Resume
- Cover letter with a summary that clearly explains how the applicant's work experience is related to the summary of work and minimum/preferred qualifications
- 3 Professional References
- College Transcripts (copies or unofficial versions are acceptable for the initial application process but when the top candidate is given a conditional employment offer, they are required to present official transcripts)
Anyone needing assistance or accommodations during any part of the application or interview process please contact Ashley, Office of Attorney General: E-mail: aeisenbeis@nd.gov; phone: (701) 328-1256 or TTY: 1-800-366-6888.
- Learn more about Office of Attorney General at: https://attorneygeneral.nd.gov/
- Learn more about Employment Benefits at: https://www.nd.gov/omb/public/careers/team-nd-benefits
- Visit North Dakota State government: http://www.nd.gov
To learn more about living in North Dakota, visit https://findthegoodlife.com
Equal Employment Opportunity
The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.
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