Requisition No: 789214

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT I - 37020765

Position Number: 37020765

Salary: $2,600 month/$31,200 year

Posting Closing Date: 12/18/2022

ADMINISTRATIVE ASSISTANT

State of Florida

Department of Environmental Protection

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.

The Work You Will Do:

Administrative Assistant (37020765)

An opportunity for a self-motivated, hard-working individual to support the park in administration and visitor services as an Administrative Assistant at Little Manatee River State Park located in Wimauma, FL.

The Difference You Will Make:

Florida state parks are managed and preserved for enjoyment by all through providing appropriate resource-based recreational opportunities, interpretation and education that help visitors connect to the Real Florida. sm

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Little Manatee River State Park

215 Lightfoot Road

Wimauma, FL 33598

Located five miles south of Sun City, Little Manatee State Park provides hiking canoeing, horseback riding and camping facilities. The Little Manatee River has been designated an Outstanding Florida Water. Nature enthusiasts will appreciate the rare ecosystems found within the park, including sand pine and oak scrub and oxbow wetlands.

Supervisor: Tina Miller, Park Manager, 813671-5007

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

$2,600 monthly/$31,200 annually

Your Specific Responsibilities:

Assists Park Manager in planning, coordinating, and implementing all administrative activities for such required accounting procedures as annual revenue audits, purchase order audits, budget monitoring, oversight of fiscal data, contracts and records, development and implementation of policies and procedures to implement department guidelines, daily, weekly and monthly reports. Processes invoices, MFMP requisitions and purchasing card (p-card) transactions and other related items pertaining to the office administration for payment. Manage SAMAS/FLAIR reports, FIMS, Oculus, PPMTS database and future tracking systems. Act as Office Manager for office operations and insure smooth operation of office procedures.

Researches and arranges for purchasing of goods and services. Prepares requisitions for goods and services and processes invoices in MFMP, processes p-card transactions, and performs other duties related to purchasing. Ensures that all transactions adhere to the State’s purchasing guidelines.

Trains and assists OPS and FTE in ranger station procedures for park business system, fiscal compliance, and revenue reporting.

Assists with recruitment and scheduling of volunteers to aid in park operations

Receives and routes mail. Maintains tracking system to ensure correspondence, reports and other work is performed in a timely fashion. Answers telephone, visitor questions, and delivers messages

Sets up and maintains all files and records of correspondence, documents, reports, and other materials relating to park operations, budget and purchasing in adherence to department retention schedule. Maintains personnel files.

Performs other related duties as required.

Required Knowledge, Skills, and Abilities:

• Ability to follow verbal and written instructions/directions.
• Ability to communicate effectively, verbally and in writing.
• Ability to prepare and maintain financial records.
• Ability to maintain files and filing systems.
• Ability to solve complex problems.
• Ability to operate radio equipment.
• Ability to perform cash register/point of sale transactions.
• Ability to interact with visitor inquiries in a tactful and courteous manner.
• Ability to understand and apply rules, directives, policies, laws and regulations.
• Ability to prepare reports.
• Ability to work independently with minimum supervision.
• Ability to lift 40 pounds.
• Ability to establish and maintain effective working relationships with others.
• Ability to work rotating shifts, including nights, holidays, and weekends.
• Ability to maintain a valid Florida Driver’s License.
• Ability to recruit, interview, and schedule volunteers
• Skill in personal computer operation
• Skill in operating general office equipment
• Skill in use of database and word processing software
• Knowledge of good public relations.
• Knowledge of basic arithmetic.
• Knowledge of administrative principles and practices.
• Knowledge of basic accounting.

Minimum Qualifications:

• A valid driver's license

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.