Top 10 Reasons To Work at The Research Foundation for SUNY

The State University of New York Board of Trustees established the SUNY Charter Schools Institute in February 1999 and charged it with evaluating proposals for new charter schools; ongoing monitoring of student academic performance, fiscal soundness, and overall school operations; and presenting charter renewal findings and recommendations to the SUNY Trustees.

The Administrative Assistant will provide cross-team support the Institute and contribute to critical monitoring functions. The successful candidate will possess strong communication skills, and the ability to work with a team to produce a high volume of information in a timely and accessible.

Specific duties will include:

• Provide multifaceted, cross-team administrative support to all Institute teams.
• Utilize proprietary online document management system to upload and retrieve documents and forms, monitor outstanding items, and produce reports.
• Create, maintain, and update templates and tasks within document management system.
• Formatting and editing Institute reports using Adobe InDesign for various teams
• Compose letters and memoranda, and proof-read, format, and finalize correspondence and reports produced by team members in electronic and paper formats.
• Support the Institute's charter school complaint process including communication with parents/public, state agencies, charter schools, and escalate complaints to legal team as needed.
• Coordinate and schedule meetings, conference calls, and video conferences with internal and external participants.
• Maintain team due-date calendars, and monitor, track and produce reports identifying outstanding items.
• Maintain accurate electronic filing systems for various processes and projects.
• Assist in the preparation of materials for meetings of the SUNY Board of Trustees and its Charter Schools Committee.

Requirements:

Required Qualifications:

• Minimum of a High School Diploma with at least 5 years of progressively responsible administrative experience; OR equivalent combination of education .
• Strong computer skills required - MS Word, MS Outlook, Adobe
• Willingness to learn new computer programs
• Excellent written and verbal communication skills
• Professional and flexible demeanor
• Strong organizational capabilities and attention to detail
• Ability to work independently and to handle multiple tasks
• Ability to problem-solve and maintain a solution-oriented approach to work

Preferred Qualifications:

• College degree in a relevant field strongly preferred.
• Not-for-profit and charter school experience preferred
• Adobe InDesign skills preferred.

Additional Information:

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.