About Us:

Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority owned, CVE-verified Service Disabled Veteran Owned Small Business (SDVOSB), and HUBZone certified company partnered with Living Invigorating Valuable Experiences (LIVE, LLC), a SBA 8(a), Woman-Owned Small Business (WOSB), and HUBZone certified firm, both performance driven professional services government contracting companies that provide a broad spectrum of services and solutions to various U.S government agencies and organizations, based out of Atlanta, GA.

About the position:

LIVE is seeking a well versed and experienced Administrative Assistant position to join our Team at the CDC (Center for Disease Control and Prevention) in Atlanta, Georgia! The purpose of the position is to support the DPGHP Office of the Director.

The CDC/DGHP/OD and supported Branch, works to build and strengthen public health capacity by enhancing the ability of CDC and its public health partners to prepare for, prevent, and respond to infectious diseases, including outbreaks, bioterrorism, and other public health emergencies, through cross-cutting and specialized programs, technical expertise, and public health leadership.

The COVID Vaccine is recommended for everyone’s safety but not required for employment, therefore we kindly recommend employees are vaccinated prior to working for LIVE.

Duties and Responsibilities:

The Administrative Assistant position will perform the following specific tasks:

• Outlook Calendar for DGHP Director and Deputy Directors:
  • Manage the DGHP Director and Deputy Director calendar. Monitor the calendar to receive and act upon meeting requests and other appointments. Print next business day’s calendar at the end of each work day and place DGHP Director’s desk. Identify meeting/scheduling conflicts and work with DGHP Director to resolve.
• Meeting Coordination:
  • Schedule/arrange meetings including securing meeting space and A/V requirements. Use Outlook Scheduling Assistant to identify days/times for meeting participants and to send invites. Creates meetings agendas and brief packages. Produce meetings notes.
• Document Preparation and Routing:
  • Receive, print, prepare various requests/documents for DGHP Director to review, sign, etc., and route accordingly. Documents may include Leave Request Forms, 1350 MACCS order forms, Training Request Forms, etc.
• Visitors:
  • Obtain all citizen status information required by the CDC NCAMS system for DGHP/OD-sponsored visitors (U.S. citizens and non-citizens) and assure Physical Access to CDC Facilities policy is followed. For U.S. citizen visitors, obtain and submit necessary pre-clearance information to CDC security. For non-U.S. citizen visitors, obtain and submit information to CDC DGHP NCAMS POC for entry and processing. Escort visitors to get CDC badges and to travel within Roybal Campus and Century Center to conduct their business.
• Mail:
  • Pick up, sort, and deliver hard copy mail from the DGHP mailstop to DGHP staff. Package and mail inter-office, postal, and other delivery/courier service (e.g., FedEx, UPS) correspondence/documents for DGHP staff.
• Conference Attendance:
  • Serve as Integrated Conference Attendance Portal (iCAP) POC for DGHP/OD staff. Review travel requests to determine whether iCAP approval is required or not. If so, obtain all pertaining travelers information related to the type of travel, location and justification from travelers and input attendance requests as necessary in iCAP. Track to assure acceptance/approval in advance of the scheduled departure date.
• Office Supplies, Shipping, and Equipment and Training Materials:
  • Maintain stock of office supplies. Solicit needs from DGHP/OD and Branch staff. Prepare and submit orders for supplies, equipment, and training materials (e.g., textbooks, journals, online courses, recertification exams, etc.). Prepare and submit pre-approval for Purchase Card forms (1350 forms) and any required supplementary documentation to DGHP MACCS Cardholder for purchase. Support shipping of supplies and equipment. When training requests are required, review the training information form submitted via CDC Vendor Supplied Training System (VSTS) for accuracy prior to Training Coordinator approval. Be assigned to maintain at least one DGHP floor copier, printer, and scanner (daily: Assure is in working order, keep loaded with paper and toner, and request service technician when needed).
• Property:
  • Support DGHP Property Custodian to track, inventory, excess, maintain, replace DGHP/OD and Branch staff IT and office equipment. Assist the DGHP iSYS POC in reviewing all new mobile devices request and assure DGHP/OD staff have necessary communication equipment and software (cellular devices, smart-phones, desk phones, Skype accessories). Assist the property custodian in submission of new staff property request and to assure DGHP/OD and Branch staff have necessary and functional computer equipment and software.
• Personnel In-Out Processing:
  • Assist the human resources staff completing initial staff documentation related to in/out processing of personnel and turn-key services for DGHP staff. Work with DGHP/OD and Branch management, ITSO, MISO, BFO and others to arrange appropriate office space accommodations, including information and communication technology equipment, CDC directory listing/updates, door signage, etc., for DGHP/OD and Branch staff.
• Building/Office Maintenance:
  • Submit building/office maintenance repair, installation, etc., requests. Follow up to assure that all maintenance request have been completed by the CDC Facilities Team as specify on initial submitted request. Obtain office keys from CDC locksmith.
• Travel Preparer:
  • Secure reservations, flights, rental cars, etc., and enter domestic and international travel orders in CDC’s CONCUR travel system. Monitor travel orders and work with Omega Travel Office, DGHP travel staff, including the Global Travel Office as necessary, to assure approval within 24 hours after submission or earlier if possible. Prepare and submit travel vouchers and assure they’re processed in a not later than one week after submission. Assist staff with other travel documents required such as Actual Expense Memos, Hardship Pay requests, Letters of Invitation for both invitational and sponsored travel, and submit approval for travel that exceeds $20/25k total cost.
• Building Evacuation Floor Monitor:
  • Serve as one of the floor monitors to help keep staff safe and accounted for during emergencies. The Building Evacuation Leaders and Floor Coordinators will organize trainings and meetings.
• Time Clerk:
  • Support Branch time and attendance needs in the TASNet System including organizing and storing leave forms, sending reminders to staff, monitoring amendments, and serving as a quality control check between time requested and time entered in the system.

Minimum Requirements:

• Associate degree and a minimum of 3 years applicable experience
• Experience with International Travel Processing
• Strong oral and written communication skills
• Ability to complete research via internet
• Skill in the use of various office automation, hardware, and software components and packages (e.g., word processing, electronic mail, spreadsheets, databases, tables and graphs)
• Knowledge of the principles, methods practices, and techniques of written and verbal communication
• Skill in communication techniques to gather and disseminate information and communication problems and results
• The ability to work well with others and manage multiple tasks, with good organizational skills
• The ability to handle contacts with internal and external constituents through a variety of situations with diplomacy and tact, in a professional, courteous, and helpful manner
• Experience providing similar services for an office of relative stature.

Benefits:

• Medical, Vision and Dental Insurance
• 401-K plus match
• Paid Vacation days
• Paid holidays
• Short-Term and Long-Term Disability
• Voluntary Term Life

LIVE is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodations will be made in accordance with governing law.