Job Title: Administrative Assistant to the Principal

Reports to:Principal

Location: St. Charles Borromeo School | Port Charlotte, FL

Position Summary:St. Charles Borromeo Catholic School is seeking apositive energetic individual to assist the principal in operation of the front school office and will be interacting with students and parents as a Full-Time Administrative Assistant. This roll shouldemanate our Catholic values throughout our front office.

Duties and Responsibilities:

• Oversees operation of school front office including tidiness and organization
• Monitors those buzzing the intercom to see if they should be buzzed in or may pose a threat and should not be buzzed in
• Assists with copying and mail distributions
• Answers the phone,take messages or transfer calls and check voice mail
• Monitors students, parents, and volunteers checking in and out on the school check in system and issues vistor passes
• Maintains attendance records
• Maintains school office equipment and overall office files
• Assists principal with the compilation of reports
• Assists with preparation and maintenance of personnel file and confidential student cumulative files
• Responsible for student file maintenance including: scanning, filing, sending out toand receiving fromother schools
• Enters all student information into the SIS database
• Orders and maintains inventory of supplies for school office and teachers
• Manages the MIP database for teacher professional development
• Assists with development projects as needed
• Manages school calendar and coordinates various activities including field trips, and picture day
• Assists with Key and Fob management and distribution.
• Serves as the Safe Environment Coordinator and manages records
• Assists with the scheduling of substitute teachers to fill in for absent teachers, whether in-house substitute or outside substitute.
• Receives morning phone calls when the staff/teachers are out sick.
• Opens bills and prepares for principal approval
• Prepares newsletters whether monthly or bi-monthly
• Works on various project and other duties for the principal

• High School Diploma or higher
• Excellent time management skills and multi-tasking
• Excellent organizational skills
• Able to exercise discretion in confidential matters
• Excellent communication skills oral and written
• Able to work independently and within a Team
• Able to effectively communicate with a diverse population inlcuding, parents, students, faculty and staff, and vendors
• Able to use word, excel, learn the student information software and a few other software programs necessary to running the school office
• Bilingual in reading, writing, and speaking Spanish and English preferred