OUR ORGANIZATION

Ronald McDonald House Charities of San Diego, Inc. (“RMHC-San Diego”) has provided a “home-away from-home” for families with children being treated for serious, often life-threatening conditions at local San Diego hospitals since 1978. The Organization operates 56 bedrooms year-round and provides a variety of other services, such as meals, family care and sibling education.

RMHC-San Diego has a team oriented, family focused and quality driven work atmosphere and provides a competitive salary, excellent medical, dental and vision coverage and competitive leave.

POSITION SUMMARY

Under general supervision, the Administrative Assistant provides administrative, and operations support to COO and CFO. The Administrative Assistant provides project support, clerical assistance, fiscal record keeping and invoicing, and meeting and presentation support.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides administrative support to the COO and CFO.

• Maximize the effectiveness and efficiency of the COO and CEO to promote overall success of the organization.
• Demonstrate exceptional interpersonal skills while working as part of a team environment.
• Coordinate and/or provide logistical support for meetings, programs, activities, and events.
• Respect and protect the confidential nature of all aspects of the organization.
• This position is 100% onsite.

SHARED RESPONSIBILITIES

• Coordinate and attend meetings, events and trainings for the Operations and Fiscal department including but not limited to scheduling, virtual meeting set-up (i.e., Zoom), preparation of meeting rooms and equipment and technology, meeting notifications, preparation of meeting packets and minutes.
• Support the COO and CFO with management of outlook calendars and coordination with the Executive Assistant to the CEO for meeting scheduling.
• Prepare professional correspondence, reports and spreadsheets. Proofread documents and compose letters, emails and other communications.
• Work closely and effectively with the COO and CFO to be well informed of upcoming commitments and responsibilities.
• File, copy, data entry, data maintenance, and follow document retention procedures.
• Assist in various fundraising and administrative activities as assigned.

OPERATIONS

• Perform construction invoice reporting, coding and tracking against budget.
• Coordinate with Telephone and Internet Technology Vendors on behalf of the COO.
• Assist the COO in reviewing construction planning documents, invoices, and preparing meetings with the construction management team (Owner, Owner’s Rep, Architect, and General Contractors).
• Assist COO in review of department receipts and rectify with monthly budgets.

ACCOUNTING AND HR RESPONSIBILITIES

• Perform various cash and revenue collection, deposit and processing functions, selected accounting transactions, preparation of related analyses, reports, and reconciliations and research.
• Open and process daily mail.
• Full cycle accounts payable which include receiving invoices, coding, inputting invoices into the system, and making payments.
• Process accounts receivable billings, collections, and credit cards.
• Assist in various Human Resources related administrative and general duties as assigned.
• Assist in preparation, completion, processing and filing of onboarding, off-boarding, and employee status change reports.
• Post-open job positions.
• Other duties as assigned.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Job Type: Full-time

Pay: $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• San Diego, CA 92123: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 2 years (Preferred)
• Microsoft Powerpoint: 2 years (Preferred)

Work Location: One location

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