Position Title: Administrative Assistant

Department: Front Office

Reports to: Operations Director

Liaises with: HR Director and Supervisors

FLSA Status: Non-exempt

Job Type: Fulltime

Revised: 11/17/2022

Location: Colorado Springs – Main Office

General Purpose

The Administrative Assistant Position provides administrative support to the Practice.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties/Responsibilities

• Coordinate with building management on maintenance/work orders as needed
• Coordinate with cleaning vendor for work orders as needed
• Renews partner and supervisor memberships and certifications
• Keeps CAQH database and re-attestations current
• Attends meetings, takes minutes and distributes as needed
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions
• Files documents into appropriate files
• Assists or prepares correspondence as requested
• Places Amazon orders
• Places year end referring doctors’ orders
• Places year end vendor gift orders
• Sets up travel arrangements for physicians and staff
• Works with vendor to handle uniform embroidery projects

Other Duties/Responsibilities

• Updates staff meeting agenda
• Checks corporate periodic report compliance
• Maintains and updates RCSC contact database
• Attends staff meetings
• Performs other duties as assigned

Supervisory Duties (if any)

• None
• Coordinates essential duties with other members of the practice

Job Qualifications

Knowledge, Skills, and Ability:

• Ability to use internet, email, MS Office and other job-related software products
• Ability to type 70 WPM
• Ability to pay attention to detail
• Ability to work with minimal supervision
• Ability to be self-motivated
• Ability to be a team player
• Demonstrates effective oral and written communication skills
• Demonstrates good organizational skills

Education or Formal Training:

• High school diploma required

Experience:

• Previous administrative assistant experience required

Working Conditions and Other Conditions of Employment

Working Environment:

This job operates in a fast paced, professional office environment and routinely required the use of standard office equipment such as computers, phones, and photocopiers. Most of the offices are open and modular in layout. Work may involve moderate exposure to ambient or loud noises. In the health center environment, there is potential for contact with blood-borne pathogens and communicable diseases, as well as potential for contact with dissatisfied or abusive individuals. There could be interaction with persons who are mentally ill, disabled, elderly and emotionally upset.

Physical Activities:

These are representative of those which must be met to successfully perform the essential functions of this job.

This is a largely sedentary role but can involve standing or sitting for extended periods of time, bending at the waist, and using hands and fingers to handle and file papers or operate assigned equipment. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Employee may also have to lift 10 to 25 lbs. unassisted.

Other Conditions of Employment:

Willingness to submit to mandatory random drug screening

Willingness to accept temporary assignments and ability to drive to and from other office locations

Reimbursement for mileage will be made at the current IRS rates

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.