Oakridge Gardens Rehabilitation & Memory Center, located in Menasha just off of HWY 441 near UW-Fox Valley. We are a family owned and operated organization for over 40 years! We value low resident to staff ratios and offer competitive wages.
COVID-19 and Influenza vaccines are required for employment at Oakridge Gardens

Administrative Assistant

Oakridge Gardens Rehabilitation and Memory Center

Department: Business Office Job Description

Job Title: Administrative Assistant

Department: Business Office

Job Summary

This is a brief synopsis of overall job duties.

This position will serve as the receptionist for the building and direct incoming phone calls, mail, and visitors to the proper location. Along with that, the Administrative Assistant will also be in control of patient trust accounts, setting up orientations, interviews, resident care conferences and other tasks that may be assigned.

Job Classification

Administrative Assistant

Supervision

Supervised by: Business Office Manager

Job Specifications

Education: Minimum educational requirements

License: N/A

Experience: 1-2 years of experience as an administrative assistant or similar roll

Personal Skills and Traits Desired:

• Good verbal and written communication skills
• Evidence of effective problem resolution skills
• Ability to maintain composure in stressful situations

Administrative Assistant

• Ability to be compassionate with different situations
• Willingness to consider the advice and opinions of others
• Ability to make decisions and accept responsibility for the consequences
• Ability to be organized and efficient
• Ability to meet deadlines
• Proficient in the use a computer including electronic charting, Word, Excel, PowerPoint, and Publisher

Administrative Assistant Assigned Tasks:

1. Direct incoming phone calls, mail, and visitors to the proper location

2. Ability to accurately count, distribute, and give receipts for incoming and outgoing money

3. Able to call family members, POA-HC and Guardians to set up care conferences

4. Create care conference notes and ensure accurate name, date, and conference information

5. Schedule interviews for new applicants for various departments and ensure tracking form is updated daily

6. Responsible for all outgoing mail and forward mail to past residents, POAs and/or Guardians

7. Tasks assigned by the management team that may include but not limited to copying, faxing, creating binders, and other projects.

8. Create orientation packets and set up new employee orientation

9. Create admission packets for new admissions with up-to-date information

10. Order office supplies and ensure enough inventory is available to support

Interdisciplinary team

11. Track employee educations and employee licenses (RN, LPN, CNA, NHA, SW, etc.)

12. Assist with facility marketing such as creating promotional flyers using Microsoft Office, social media, etc.

13. Other duties as assigned

This job description is intended to convey the general scope of the major duties and responsibilities inherent in this position. Other tasks not listed here may be assigned by the Administrator.

Job Type: Full-time

Pay: $16.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
COVID-19 and Influenza vaccines are required for employment at Oakridge Gardens

Experience:

• Medical receptionist: 1 year (Preferred)

Work Location: One location

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