Job Location: Memphis, TN

Summary:

Provides administrative support for the Plant Manager and the Plant Leadership Team in this Non-Union plant producing products such as Ice Breakers, Breath Savers, and Good & Plenty, in a high-speed complex environment.

Schedule Salaried Review meetings and Hourly Roundtable meetings. Point of contact and coordinating all aspects of plant tours. Maintains multiple distribution lists, assists with expense reports, and product donations.

Responsibilities:

• Provides general administrative support to the Plant Manager and the Plant Leadership Team. Assists Plant Manager in summarizing weekly report for Sr. Director, Manufacturing. Develops an agenda for weekly staff meetings. Assists all plant staff managers with general admin support.
• Coordinate meetings to include scheduling meetings/rooms and developing presentations.
• Assist with salaried employee onboarding. Schedule one on one meetings and tours with Plant Staff to get new hires oriented with processes and people.
• Coordinate activities/events for the Memphis Plant.
• Plant contact and coordinator for all plant tours. This includes sharing Visitor’s Compliance form and Memphis Plant Tour Guidelines with guests, scheduling a room, tour guides, gift bags, smocks/PPE, preparing/programming headsets, etc.
• Responsibility for maintaining the plant wide communication and posting process.
• Maintain multiple distribution lists and SharePoint sites for Plant and Plant Staff.
• Sort and distribute mail.
• Oder office supplies and maintain inventory.

Minimum knowledge, skills and abilities required to successfully perform major duties/responsibilities:

• Ability to prioritize activity and manage time effectively.
• Ability to coordinate and plan events.
• Organized with ability to keep others on task.
• Personal initiative
• Attention to detail.
• Excellent communication skills, both written and oral
• Ability to be assertive in a manner that is professional to keep others on task.
• Proficient in developing Excel spreadsheets, SAP, and PowerPoint presentations.

Minimum Education and Experience Requirements:

• High School Diploma required; Associates degree, higher education, or specialist administrative training preferred.
• Minimum 2 years administrative experience in a professional environment supporting a Leadership Team / Senior level Management required.
• Experience supporting a team of leaders; ability to prioritize in a fast pace, constantly changing environment.
• Proficiency with the MS Office Suite required (Outlook, Excel, PowerPoint); Proficiency with SharePoint is preferred.
• Works with confidential data and issues which could result in detrimental effects if disclosed therefore the Administrative Assistant must be able to make confidentiality decisions, both of a limited and of a broader nature, on own initiative.
• Experience with SAP is a plus.
• Experience working in/with Manufacturing / Supply Chain is a plus.

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