Administrative Assistant Job at Guardian Fleet Services
Administrative Assistant
Come be a part of a great team!
Guardian Fleet Services is one of the largest and fastest-growing towing and transportation companies in Florida and Georgia. Our people are the core of all we do and we are looking for a smart, positive, detail-oriented person to join our Administrative staff in our Pompano Beach office.
If you like working with people, you just may be a great addition to our team!
Some of the responsibilities include:
- Receive and verify each incoming Driver ticket against information in the computer system
- Confirm all details of the invoice and the billing/pricing information is correct.
- Ensure all photos have been uploaded for each invoice/job, audit other billing details
- Process daily driver check out and coordinate with Office Manager
- Work in harmony with Accounting, Dispatch, and Office Manager
- Managing basic office administrative tasks including filing, printing, reporting, and emailing
- Answer all incoming calls related to driver’s invoices and accounts receivable
- Speak with customers as needed regarding receiving purchase orders for billing
- Send out all invoices to customers for billing
- Assist in Dispatch as needed, answering phones
- Other Administrative tasks as assigned.
Education, Experience, and Licensing Requirements
- 2-4 years office assistance, billing, or similar experience
- Minimum High School Diploma with acceptable work experience
- Computer literate with MS Office Suite, MS Word, Excel and understanding basic accounting or database software programs
Competencies and Abilities
- Highly organized and great attention to detail and accuracy
- Excellent written and verbal communication skills
- Interpersonal skills and ability to work as a team
- Strong customer service skills, professional demeanor
- Must be able to speak, write and communicate effectively in English
What we offer:
- Paid Time Off
- Paid Holidays
- 2 medical plans to choose from
- 2 dental plans to choose from
- Vision
- Short term disability
- Long term disability
- Free $15,000 life insurance
- Voluntary Life Insurance
- Accident Insurance
- Employee Assistance Program
- Great work environment
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