Position

Administrative Assistant for a Real Estate Management Company in Harlem, NY.

This is an at-will position. The following sets forth initial terms of employment.

Compensation and Schedule

$33.65 - $41.35 per hour as base pay, commensurate with skills and experience.

Pay is hourly for a full time work week of: Monday through Friday 9am-5pm, including 1 hour mandatory paid lunch break during the day each day.

Duties

As Administrative Assistant, you will report directly to the Owner and work with a small team of real estate professionals; your duties and responsibilities will include, but are not limited to:

-filing, which includes carrying files from the file rooms to the main office area and walking up and down stairs;

-organizing the main office;

-receiving, distributing, organizing and filing incoming and outgoing mail/packages/deliveries/correspondences;

-answering phones and taking messages;

-drafting and sending correspondences and packages;

-delivering and/or picking up packages or other items and/or bringing items from one location to another;

-scanning and uploading documents to cloud based software platforms;

-creating various requested documents, correspondences, responses, reports on a regular basis and on an as-needed basis;

-taking notes on daily staff calls and keeping records of open items of various staff members that need completion;

-ordering supplies and managing inventory;

-maintaining, organizing, updating and filing information regarding contacts, sites, residents, employees, insurance, vendors and various others, which may require contact with relevant parties at the direction of the Owner, and all of which will require updating the office files, electronic shared files, updating spreadsheets compiling all of that information and updating a file index for physical and electronic files.

This position from time to time will require standing for long periods of time, pushing, lifting, and pulling heavy objects. At other times, this position requires sitting for long periods of time, working at a computer, handling paper.

Necessary reasonable accommodations based on disability, pregnancy, gender identity, sincerely held religious beliefs, or any other characteristic protected by federal, state, or local law will be provided so that employees can perform the essential functions of their jobs, so long as such accommodations do not pose an undue hardship.

Requirements

10+ Years of administrative experience

Proficiency with Apple computers, devices and software; must have experience with Apple iCloud, Numbers and Pages.

Bachelor’s degree

Excellent writing and communication skills

Job Type: Full-time

Pay: $33.65 - $41.35 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

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