Friends of Children and Families is seeking an Administrative Assistant to provide support to the Leadership team.

Benefits

• Benefits are effective 90 days from your start date.
• Full-time associates will be eligible for coverage under the provisions of our benefits program. This includes 80% coverage for employee Health, 50% Dental,100% Long term disability and 100% Life insurance.
• In addition to the insurance benefits, you will receive 10 PTO days and 5 Sick days annually. Both PTO and Sick time are accrued bi-weekly. Also, Friends observes 10 holidays.

RESPONSIBILITIES:

· Complies with all policies and procedures.

· Assist and support management in the performance of daily tasks to include but not limited to; filing, document creation/revision, reception, and telephone support.

· Maintain current database files for training logs and expiration dates, employee phone list and employee birthday list.

· Create employee name badges.

· Track company equipment distribution.

· Works in conjunction with our IT team to resolve technical issues.

· Place Sunshine Health orders.

· Assist with taking meeting minutes as assigned.

· Works with a variety of electronic database systems to maintain and organize agency data; assist with scanning of documents for database.

· Participates in agency’s continuous quality improvement efforts.

· Sends out Daily Census regarding placement openings.

· Assists with preparing monthly, quarterly, and other reports required by agency and agency partners.

· Assists with purchasing of offices supplies and other items required for agency programs.

· Assist with scheduling interviews.

· Assist with billing for various programs.

· Provide social networking support as needed, ensuring all information is updated and correct, i.e. Facebook and website.

· Compose appointment calendar for the group homes.

· Maintain calendars for Leadership.

· Keeps the CEO regularly informed.

· Carries out the directives of the CEO

· Pays attention to detail and produces error free, timely and accurate reports.

· exercises good decision-making judgment.

· Provide support and assistance on special projects, as needed.

· Complete additional responsibilities as assigned by management.

· Customer Service: We understand the importance that every provider, parent and employee plays in the success of our mission to protect and inspire every child, every day. An essential function of all employees is to provide excellent customer service by being professional and respectful in all interactions each and every day. It is also expected that all employees are timely and responsive in their communication with others.

QUALIFICATIONS:

Prefer experience, education, or training in office support. Must possess administrative and organizational skills, strong computer skills in all Microsoft products and well written/verbal communications skills.

PHYSICAL REQUIREMENTS: (N=Needed P=Preferred)

Sitting: N Standing: N Walking: N Lifting: P Carrying: P Kneeling: P

Pushing/Pulling: P Bending/Stooping P Climbing:---- Reaching: N Crawling/Crouching: P

Repetitive Motions: N Other: Driving

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location

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