Description: Position Title: Administrative Assistant
Job Type: Full-time, Non-exempt
Location: Seattle, WA. In-person role
Payrate: $23.44/hr
Join the Crisis Connections team and be a vital part of our mission to connect people in physical, emotional, and financial crisis to helpful resources. Our passion is caring, listening, and empowering people to make positive life choices. Crisis Connections serves all people (in physical, emotional, and financial crisis) with an emphasis on servicing King County residents.
If you want to be part of our mission and have a passion for helping others, we invite you to apply for our Administrative Assistant position.
The Administrative Assistant must be an experienced support person who is an organized, efficient, accurate self-starter, able to run an office with little supervision. You will be responsible for numerous administrative tasks, and will work in a high-volume, fast-paced environment while ensuring excellent customer service and staff relations.
The Admin Assistant ensures the business phones and front office are covered, and the office is run efficiently, effectively, and courteously.
This is what you’ll be doing:

• Greet staff, volunteers, and visitors to the agency professionally and provide assistance as required.
• Answer business office telephones efficiently and courteously. Direct callers and visitors to the appropriate staff person.
• Provide general administrative duties for agency staff, including word processing (mail mergers, forms, letters, labels, etc.), filing (paid invoices, personnel documents, etc.), faxing, scanning, and photocopying.
• Open, date-stamp and distribute incoming mail, endorsing checks immediately. Post all out-going mail, charging postage to appropriate department, refill postage meter.
• Contact service contractors, building management or other agency support for repair and maintenance of the office environment or equipment. Send/receive invoices and purchase orders.
• Keep regular inventory of office and kitchen supplies; ordering when necessary and preparing purchase orders.
• Maintain the admin pages of the intranet ensuring information is accurate and updated in a timely manner.
• Use your own vehicle, as needed, to run errands, buy supplies, assist with event coordination, etc.
• Provide administrative support at other Crisis Connections locations if required.
• Ensure kitchen and communal areas are kept clean and tidy.
• Respond to internal and external requests for brochures, business cards, and other promotional materials.
• Ensure the front office and copier area are neat and tidy, supplies are organized, and confidential areas are secure.
• Maintain organization of office files, supplies, etc. Complying with HIPAA regulations.
• Provide administrative support to members of Executive Leadership Team (ELT)
• Serve on the health and safety committee.
• Other duties as assigned.

Requirements: We want to hear from you if you have these qualifications and skills:

• Experience answering multi-line phones plus 4-5 years’ experience working in an office environment - preferably a private, non-profit organization.
• Excellent typing skills with proficiency in Microsoft Office Suite products such as Word, Excel, Adobe, and Outlook.
• Adaptable; able to work with multiple personalities, manage multiple competing priorities and to be comfortable working with minimal supervision in a fast-paced environment.
• Previous experience in shipping and receiving; mailroom or USPS background desired
• Proven history of dependability and reliability.
• Able to manage heavy workloads and projects, many on a time-sensitive basis, while maintaining accuracy and strong attention to detail.
• Must have reliable transportation and excellent attendance.
• Able to comply with agency confidentiality guidelines.

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Thriving employees means a thriving mission: *
We work hard to embrace diversity and inclusion. We encourage everyone at Crisis Connections to bring their authentic selves to work every day. We are dedicated to supporting our employees by offering excellent benefits and career progression opportunities.

• 100% Employer paid Medical, Dental and Vision Coverage
• Employee Referral Bonus
• Generous Paid Time Off & 12 Paid Holidays
• Discount on ORCA transit pass
• Free Parking

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Voluntary Benefits_

• Short-term and long-term disability
• Flexible Spending Accounts (FSA)
• Retirement Plan

Job Type: Full-time

Pay: $23.44 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location

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