Administrative Assistant Job at Community Housing Innovations, Inc.
JOB SUMMARY
The Administrative Assistant provides direct support to the Program Director and indirect support to program staff. Responsibilities include administrative management of census reporting and daily logs, basic office coordination and supplies and inventory management, secretarial and clerical duties, and customer service to facility residents. Previous experience as an Administrative Assistant is essential, with strong organizational and communication skills and dexterity in office software including MS Word and PowerPoint, email tools, spreadsheets, and databases. Ultimately, the Administrative Assistant should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.
Pay: $24.04 per hour/$50,000 per year
ENTRY LEVEL QUALIFICATIONS AND REQUIREMENTS
- MUST BE FULLY VACCINATED
- Education: Associate Degree in Business Administration or a related field. Five years of experience as an administrative / program assistant or project manager can replace education requirement.
- Experience: 2 + Years’ experience in office administration or project management.
- Confidentiality: Strong sense of discretion and confidentiality required.
JOB-RELATED DUTIES – ESSENTIAL FUNCTIONS
These duties are essential and specific to the successful implementation of this position.
Reporting and Recordkeeping
- Record and report daily census to DHS and CHI administration.
- Maintain pertinent records for State, City and CHI requirements including but not limited to shift logs, sign-in/sign out logs, and incident report logs.
- Maintain invoices, billing statements, and purchase orders.
- Reconcile petty cash and submit monthly expense reports to CHI administration.
Office Management and Administrative Support
- Order program and office supplies and keep track of inventory.
- Coordinate with Operation Coordinators to ensure staff offices are cleaned and maintained.
- Organize in-house or off-site activities, celebrations, and conferences as directed.
- Perform secretarial and clerical duties.
- Coordinate and schedule meetings and appointments for management team with external parties.
- Perform other duties as assigned by Program Director.
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