Job Summary

Under the general direction of the Executive Administrative and Legal Assistant, performs a wide variety of clerical and administrative duties to support the Calhoun County Administration Office. Serves as a backup for the Executive Administrative and Legal Assistant in the role of Clerk to the Board of Commissioners and other duties as needed.

Primary Duties & Responsibilities

1. Performs administrative tasks that support the County Administrator/Controller, Board of Commissioners and Corporation Counsel.
2. Backup for primary receptionist duties, helping internal and external customers by phone, in person at the front desk, and by email. Answers a wide variety of questions, provides requested information as needed, and refers individuals to appropriate staff members or departments.
3. Serves as a backup for the Executive Administrative and Legal Assistant in the role of Clerk to the Board of Commissioners, which may require attendance at Board of Commissioners and other board and committee meetings. Prepares minutes of such meetings for the official Clerk record as requested.
4. Assists with the maintenance of the Administrator/Controller and Board of Commissioners’ appointment schedules, including planning and scheduling of meetings, conferences, teleconferences, and travel for the Board. Helps to manage the meeting room calendar for the office.
5. Assists with the collection and processing of time/leave sheets, expense reports, payment vouchers, travel requests, and other similar items.
6. Helps ensure timely accurate filing, archiving, and shredding of paper and electronic documents according to document retention guidelines.
7. Assists with creating agendas and composing proclamations for Board and other meetings.
8. Assists with the preparation and posting of required legal notices of public hearings, press releases and other notices for the Board and Administration.
9. Assists the Executive Administrative and Legal Assistant and Corporation Counsel with processing, logging and maintaining files of Freedom of Information Act requests and appeals.
10. Drafts various documents, agreements, leases and correspondence for Corporation Counsel.
11. Assists with obtaining required signatures and preparation of final documents for execution following Board of Commissioners meetings.
12. Helps to coordinate property, vehicle and liability insurance claims, including collecting incident and accident reports.
13. Performs other duties as assigned.

Job Qualifications

1. The job requires a high school diploma or equivalent. An Associate’s Degree in a related area is preferred.
2. Two to four years of experience in secretarial or related field.
3. Possession of a valid Michigan driver’s license and an acceptable driving record
4. Computer skills necessary to effectively utilize word processing, databases, spreadsheets, scanning and imaging, e-mail, internet, and meeting scheduling is required.
5. The ability to network with others and to build trusting relationships with employees, co-workers, elected officials, and department heads. A professional appearance and demeanor is required.
6. Communication skills necessary to provide excellent customer service and accurate information to the public, vendors, clients, and all levels of County personnel.
7. Ability to frequently multi-task and handle simultaneous projects requiring concentration and attention to detail with occasional distractions due to people and/or telephone calls.
8. Must be able to handle difficult situations and conflicts that may arise in a professional manner, as well as deal with pressures related to meeting deadlines and other scheduling requirements, etc.
9. Excellent organizational, concentration and attention to detail skills.

Calhoun County's benefits package offers flexibility, choice, and value. It is an attractive component of our employees total compensation package. At Calhoun County, we know that good benefit plans are important to employees and their families. We're committed to providing employees with access to a wide range of information and tools so they can stay informed and make the most of their Calhoun County flexible benefit package.

What benefits does Calhoun County offer its full time employees?

Medical: Blue Cross/Blue Shield of Michigan with 3 Different Flexible Benefit Plan Options (More information (Download PDF reader))
Dental: 100% Employer Paid through Delta Dental (More information (Download PDF reader))
Vision: 100% Employer Paid through BCBSM Vision Services Plan (VSP) (More information (Download PDF reader))
Employee Health & Wellness Center (Premise Health): Most Services 100% Employer Paid (More information (Download PDF reader))
Life Insurance: 100% Employer Paid for Basic Life & AD&D
Short Term Disability: 100% Employer Paid for 67% Wage Loss Benefits up to 26 Weeks
Retirement: Employer 401(k) Match Program Up to 7% of Employee Contribution (More information (Download PDF reader))
Employee Assistance Program (EAP): 100% Employer Paid Through Bronson HelpNet
Click Here for 2023 BENEFIT INFORMATION AND FORMS

Flexible Scheduling & Telecommuting Options Depending on Position & Department
Paid Time Off:

• Start through fourth years – 144 Hours (3.6 weeks based on 40-hour work week)
• Fifth through ninth years – 184 Hours (4.6 weeks)
• Tenth through fourteenth years – 224 Hours (5.6 weeks)
• Fifteen and Subsequent years – 264 Hours (6.6 weeks)

(amounts & distribution may vary slightly by union contract, policy, and/or defined work week)

Paid Holidays: 14 Paid Holidays Throughout the Year
Additional Voluntary Benefits:

• Term Life Insurance (above Employer Paid Plan)
• Critical Illness & Accident Insurance
• Long Term Disability Wage Loss Benefits
• Flexible Spending Accounts (FSA)
• Health Savings Accounts (HSA)
• Employee Wellness Program
• Perks Program (discounts at local merchants for being a County employee)

Job Types: Full-time, Part-time

Pay: $17.96 per hour

Schedule:

• Monday to Friday

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