Administrative Assistant Job at Bank of America
Job Description:
The Administrative Assistant will primarily support and perform typical executive administrative duties for the Head of Fiduciary Programs and Platforms as well as provide periodic administrative support to the broader executive committee members of the team. This individual will work closely with his/her peer administrative assistants within the broader Investment Solutions Group and support areas to coordinate and convey relevant information as well as assist with ad hoc projects and activities.
- Responsible for calendar management, travel arrangements, answering phone and acting as effective gatekeeper for the Fiduciary Programs and Platforms business head and COO
- Manage various administrative tasks for broader office such as registering guests, coordinating with tech support, handling mail deliveries and being the primary liaison with facilities management
- Handle all admin aspects of associate onboarding such as desk, phone and PC set up
- Assist with organizing agendas and coordination of materials for weekly team meeting
- Handle inputting, reviewing and approving expense reports
- Ongoing ordering and replenishing of office supply inventory as needed
- Maintain critical team member information and handle updates to team org chart
- Develop strong and trusting working relationships with key stakeholders and fellow Admins
Qualifications/Desired Skills:
- 7-10+ years of administrative assistant experience; financial services supporting executive level management, preferred
- Advanced administrative and analytical skills
- Ability to multi-task and manage competing demands
- Superior organizational and time management skills
- Detail oriented with emphasis on accuracy
- Ability to work in a team environment
- Undergraduate degree or equivalent experience preferred
- Strong working knowledge with MS Outlook, Word, Excel, PowerPoint, WebEx and SharePoint)
Job Band:
H7Shift:
1st shift (United States of America)Hours Per Week:
40Weekly Schedule:
Referral Bonus Amount:
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