Growing therapy practice in Andersonville seeks part-time administrative assistant. The administrative assistant will work directly with the Office Manager, with occasional support for the Executive Director, Intake Director, and/or clinical staff/interns.

On-site hours would range from 10-15 hrs/week, depending on workflow and project needs. After the initial training period is satisfied, additional tasks will be assigned to be handled remotely (3-5 additional hours, per week). Tuesday daytime on-site availability is REQUIRED, with a second on-site day requirement of Mondays or Thursday. One Wednesday per month assigned to our satellite office downtown in the Loop. Work schedule will be created at least 3-weeks in advance.

Pay range starts at $19-20/hour, and includes a monthly phone stipend. Opportunity to earn PTO, and enroll in employer matched 401K plan after preliminary employment period. Opportunity to join company short-term and long-term disability insurance policy, and life insurance policy after required employee wait period, and at no cost to employee.

Additional requirements: Must be able to traverse stairs, as our office is on the second floor of a building without elevator access. Must be able to bend, lift (up to 20 lbs.), and safely use ladders. Must have a cellphone to use; a $30/month stipend will be provided by the employer.

Administrative tasks to include: Preparing documents for scanning and/or filing

reports electronically into patient records; pulling insurance benefits and/or claims reporting for office/billing manager; insurance verification and/or communication via email with the office manager, the intake director, or clinical staff/interns; occasional clerical assistance with claim appeals, or legal request for medical records and/or documentation; applying check payments and preparing bank deposits; some direct communication (phone calls or emails) to

existing clients or potential clients; housekeeping/cleaning tasks as assigned; and/or similar clerical work or data entry tasks. After the initial training period is satisfied, additional tasks may be assigned to include assistance with email marketing, shopping for and ordering office supplies, and social media content creation.

Additionally, this role includes weekly office cleaning (approx. 2 hours/week) which is a requirement of this position. And once monthly cleaning at our Loop office located downtown. Andersonville office cleaning must be completed during early-morning hours (currently Tues.) when staff and clients are not on-site. Daily tidy tasks will be included for all on-site shifts.

HIPAA compliance is required, and monitored. Excellent written and verbal communication required. Excellent organizational skills. Experience using Google Suite, highly preferred. Experience using EHR software, Mailchimp, and Meta Business Suite is preferred, but not required.

**Start date is flexible, but ideally on/around Thursday, June 1st. Interested applicants should reply with both their cover letter and current resume. No phone calls or walk-in applicants will be considered. Incomplete applications will not be reviewed.

Job Type: Part-time

Pay: $19.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Life insurance
• Paid time off
• Professional development assistance

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• No nights

Ability to commute/relocate:

• Chicago, IL 60640: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Google Docs: 1 year (Preferred)
• Google Sheets: 1 year (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: In person

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