Our ideal candidate is dedicated to fostering an inclusive environment in the workplace and engaging in crucial conversations. They are known for being highly organized self-starters and are excited by discovering new and better ways to do their work.

The Employment Security Department is hiring an Administrative Assistant help agency leadership by directing communications, attending meetings and taking notes for others, and supporting daily administrative tasks.

In this role, you will serve as the primary support to the Assistant Director, Special Assistant to the Director, and other agency leaders within the Administrative Services Division. A key component of this position will be assisting the Deputy Director in creating an inclusive environment where everyone feels respected and appreciated. Success in this role would look like managing multiple forms of communication at one time, keeping information highly organized, and reaching out to teammates and collaborating with others when there’s an opportunity to learn something new, or you run into something you don’t have the answer to. You’ll also help craft executive level correspondence, perform related work assignments to include Human Resource Liaison duties, and make recommendations for actions inspired by the agency’s purpose and values statements. This is a remote position with the possibility of occasional travel per business needs.

Some of what you will do:

• Prepare documents, correspondence, and communications for the Deputy Director and/or Director.
• Distribute assignments to the Division’s leadership team at the request of the Deputy Director; track and edit executive correspondence and ensure answers are timely, accurate, and comply with agency rules and policies. You will also schedule and coordinate meetings and calendars; arrange meeting facilities, prepare meeting materials, as well as compose and publish meeting notes.
• Use independent judgement to accomplish assignments and solve problems that arise within a wide variety of issues such as facilities, correspondence, personnel, legislation, agency policies and procedures, etc.
• Promptly, accurately, and respectfully answer customer and stakeholder inquiries and complaints orally and in writing regarding laws, rules, policies, procedures, and customers service quality on behalf of or at the direction of the Deputy Director.
• Coordinate and manage special projects on behalf of the Deputy Director or Special Assistant. Special projects are typically of a high-profile and/or confidential nature and may include collaborating with a diverse array of staff of various efforts at a Division level. Projects may include researching and analyzing information to present results in a variety of formats including reports, writing and publishing brochures, or other visual/readable formats.
• Represent the Deputy Director in meetings in their absence or as their designee.

To request a detailed position description, click here.

Ability to promote cooperation within the team and establish and maintain effective relationships with co-workers and customers; maintain an open, approachable manner; treating others fairly and respectfully; and demonstrate a balance between building rapport and getting the work done.

• Must be able to pass an Unemployment Insurance (UI) Claim & Benefit Information Review.
• Per Gov. Inslee’s Directive 22-13.1, employees of the Washington State Employment Security Department (ESD) must be fully vaccinated against COVID-19. A person is considered fully vaccinated two weeks after the final dose of an authorized COVID-19 vaccine series. As a condition of employment, ESD employees are required to provide proof of vaccination before starting work. A medical or religious exemption may be requested for accommodation.

Please submit your Resume with your Online Application through the "Add Attachments" field. A resume will not substitute for the "work experience" section of the application or vice versa. Applications with blank fields, or supplemental question responses with comments such as "see attachments" may be considered incomplete.

Our agency's mission and values drive every decision that we make, determine how we interact with others and are at the core of who we are. We value Collaboration, Diversity, Equity, Inclusion, Innovation, and Integrity, Investing in our people and Service with kindness. We understand that a work environment that respects your work/life balance is key, that's why many of our positions are eligible for flexible work schedules and teleworking opportunities. Through support, value and trust our employees are empowered to grow and develop into their best self.

Opportunity for All

The Employment Security Department is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, ethnic, racial, religious, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, people with disabilities, people over 40 years of age, people with religious beliefs, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

If you are a person needing assistance in the application process, if you need this job announcement in an alternate format, or if you have general questions about this opportunity, please contact Katie Swanson or the Talent Acquisition Team, or Washington Relay Service 711. Auxiliary aids and services are available upon request to individuals with disabilities. If you are having technical difficulties creating, accessing, or completing your application, please contact careershelp@des.wa.gov or (360) 664-1960 or toll free (877) 664-1960.