Description

This recruitment will remain open until the position is filled. The agency reserves the right to make a hiring decision at any time after the initial screening date on April 21, 2023. It is in the applicant’s best interest to submit materials as soon as possible.

OIC CAREER OPPORTUNITY

The Office of the Insurance Commissioner’s (OIC) Policy and Legislative Affairs Division is seeking a motivated and qualified individual to fill an Administrative Assistant 2 position, located in our Olympia Capitol Campus office.

In this exciting, fast-paced position, you’ll be reporting to the Policy and Rules Manager, and you will work closely with the Legislative Liaison and Policy & Rules Manager to provide administrative and staff support. The successful candidate will have strong time management skills, ability to work with a diverse group of people, be team oriented, and is comfortable working with multiple managers.

If you're interested in a dynamic career that protects consumers' interests and promotes a healthy business environment in this state, please apply and become part of our dynamic team.

This recruitment may be used to establish a qualified pool of candidates for other division vacancies in the next sixty days.

This is a Washington General Service position. The annual salary range for this position is $36,288 - $48,156.

AGENCY PROFILE AND VALUES

The Office of the Insurance Commissioner (OIC) operates under the direction of the state's Insurance Commissioner, a statewide elected official. Our mission is to provide consumer protection and regulation of the state's insurance industry.

With a workforce of approximately 265 employees, we are one of the smaller state agencies in Washington state government and are fortunate to have a stable funding source that does not rely on the state's general fund.

Because we are a small agency, you will truly get a chance to understand the 'big picture' of what we do and why we do it. You will also have a chance to get to know your co-workers.

We value diversity in the workplace. We challenge our employees to continuously improve the way we do business and to meet and exceed the needs of our customers.

To learn more about this agency, we invite you to visit our website at http://www.insurance.wa.gov/ and listen to our employees talk about why they love working here.

BENEFITS OF WORKING FOR OIC

Washington State offers one of the most competitive benefits packages in the nation. We offer a great selection of health and retirement plans , paid leave, and compensation benefits for you and your family.

Additional Benefits:

• Wellness programs.
• Dependent care assistance.
• Washington State Employee Assistance Program.
• Federal Social Security and Medicare systems.
• Additional Leave; Leave Sharing, Parental Leave, Family and Medical Leave Act (FMLA), Leave Without Pay.
• Deferred Compensation (supplemental retirement plan).
• Training and development opportunities, including tuition reimbursement.
• Program for Public Service Loan Forgiveness (if applicable)
• Free parking at our main office in Tumwater.
• A stable funding source that does not rely on the state's general fund.
• The fulfillment of public service.
• Excellent work-life balance.
• Flexible work schedules and telework opportunities.
• Commitment to diversity in the workplace and support one another with respect and trust.
• Free Thurston County Transit public transportation.

Duties

• Provide direct scheduling, conference room, and administrative support for Policy and Legislative Affairs Division staff.
• Coordinate meeting logistics with interested parties to determine the agenda, location, conference calls, and computer equipment.
• Assist Division staff with preparation of talking points, spreadsheets, reports, and other materials for executive, legislative, and internal meetings, and presentations.
• Post web content updates and announcements to the public.
• Establish and/or track legislative and rules assignments.
• Prioritize and triage requests for meetings, correspondence, or information directed to all Division staff, including the Senior Policy Advisors, Policy Analysts, Legislative Liaison, and Policy and Rules Manager.
• Reviews work of professional staff to assure documents are properly edited for organization, terminology, clarity, and grammar.
• Review operating procedures and problems; develop solutions and/or recommendations for process improvements and maintain an up-to-date manual of work duties.
• Arrange travel and training for Division staff; maintain supporting documentation.
• Prioritize and schedule requests for meetings and other correspondence supporting the Division staff.
• Manage the Division's bill analyses, fiscal notes and rulemaking assignments and deadlines.
• Act as the liaison for program support between the Legislative Liaison, Policy and Rules Manager and other staff members and external interested parties.
• Provide administrative support to complete Division projects and activities.

Qualifications

• One year as an Administrative Assistant 1

OR

• Bachelor’s degree in Business Administration, Public Administration or closely allied field AND two (2) years of progressively responsible experience in office/clerical, secretarial, or general administrative work in a professional office environment at a senior clerical level.

Graduate study may substitute for experience on a year for year basis.

OR

• Six (6) years of progressively responsible clerical/office, secretarial, or general administrative work experience in a professional office environment at a senior clerical level.

Additionally, after qualifying by a method above:

• Intermediate skill level in Word, Excel, PowerPoint, and Outlook.
• Prior professional work experience scheduling meetings and conference rooms in Outlook with multiple internal and external attendees.
• Ability to type or input 40 WPM.

Preferred/Desired Qualifications of this position include :

• Experience providing administrative support to multiple mid-level or executive managers in a professional office environment.
• Experience working within the legislative and rule making process in government setting.
• Advanced skills in Microsoft Office Suite.
• Ability to type or input 50+ WPM and skillfully utilize 10-key when composing correspondence or performing data entry work.

Supplemental Information

How to Apply: Applications for this recruitment will be accepted electronically. Please select the large green "apply" button at the top of this announcement. If you have not done so previously, you will need to set up an account profile.

Please provide three (3) professional references on your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

Typing Speed: To determine your typing speed go to: TEST

The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified and documentation may be required. Your letter of interest should describe how your experience, training and education make you a viable and competitive candidate for this position. Applications with comments such as "see attachments" or "see resume" in the supplemental question responses will be considered incomplete.
General suggestions for creating a good application:

• 
  Read the job posting very carefully. Find out as much as you can about the position.
• Make sure you are very diligent in following all the application instructions. Include all requested documentation.
• Make sure your application and supplemental question responses address how you meet each of the required and desired qualifications.
• Carefully read each of the supplemental questions and respond completely to each one. Pay attention to each component of the question, providing examples, and thoroughly describing when and where you achieved the experience. Detail the types of work you performed, the work products, etc., to demonstrate 'how'.
• Specifically include all your work experiences doing the same or similar work, especially if you reference work in these jobs in describing when/where you gained experience or skills.
• Make sure your application reflects your best writing.

Wage/salary depends on qualifications or state rules of compensation (if currently a state employee).

Contact us: For inquiries about this position, please contact Marc Osborn at recruitment@oic.wa.gov.

Other Information:

• This position is represented by the Washington Federation of State Employees (WFSE).
• State law (RCW 48.02.090[5]) prohibits employees of the OIC from having any interest, directly or indirectly, in an insurance company other than as a policyholder. This prohibition includes the receipt of renewal commissions. If employment is accepted with this agency, you agree to abide by this state law.
• If a degree or other credentials are listed by the candidate, proof will be required at the finalist stage. Candidates are encouraged to pre-plan for this. University degrees must be recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA) or foreign equivalent.
• If a degree was awarded outside the United States, candidates must provide a credential evaluation report.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• If claiming veteran status, please send your DD 214 to recruitment@oic.wa.gov with AA2 0491 in the subject line. Please do not attach the DD 214 to your application materials. Please black out personally identifiable data such as social security numbers.
• The Office of Insurance Commissioner is an equal opportunity employer. Auxiliary aides and services are available upon request to individuals with disabilities. Please contact the recruiter listed above.
• If you are having technical difficulties creating, accessing (log in, password or email issues) or completing your application (error messages), please call toll-free at (855) 524-5627.
• For general questions regarding applying for jobs, contact the recruiter or careershelp@des.wa.gov.