HOW MIGHT YOU DEFY IMAGINATION?

You’ve earned your degree. How will you use that achievement to reach your goals? Do more with the knowledge you’ve worked hard to acquire and the passion you already have. At Amgen, our shared mission—to serve patients—drives all that we do. It is key to our becoming one of the world’s leading biotechnology companies, reaching over 10 million patients worldwide. Become the professional you are meant to be in this meaningful role.

Admin Coordinator

Live

What you will do

Let’s do this. Let’s change the world. In this vital role you will support a team of five with potential for expanding project management responsibilities. This role will report into the Managing Director, Amgen Ventures and is based in the Bay Area within 50 miles of South San Fransisco. This is a primarily remote position, coming into the office 1-2 times a month is required.

Responsibilities:

• Proactively manage several executive meeting calendars with multiple priorities and across global time zones. Identify conflicts and creatively resolve, coordinate domestic and international travel arrangements, prepare itineraries and process expense reports
• Schedule cross functional meetings, diligence calls with external parties and respond to meeting requests
• Manage ePayment process in the SAP Financial system and collaborate with cross-function partners to finalize payments
• Maintain Amgen Ventures internal and external contact lists and databases. Manage distribution lists, organizational charts and Standard Operating Procedure documents
• Coordinate internal cross-functional meetings & capture, transcribe and distribute meeting minutes where applicable
• Support communications and distributions for the Amgen Ventures team
• Provide backup support as needed to other Business Development Administrative Coordinators/Executive Assistants
• Support Amgen San Francisco site planning activities as well as Amgen Ventures community outreach
• Administrative special projects as needed

Win

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The professional we seek possesses these qualifications.

Basic Qualifications:

Associate’s degree and 2 years of Administrative experience

Or

2 years in a technical school setting with hands-on experience

Or

High school diploma / GED and 4 years of Administrative experience

Preferred Qualifications:

• 2+ years in an administrative support role
• Working knowledge of Tableau and Miro
• Prior experience managing executive level meeting calendars in a high paced environment
• Experience working in a fast-paced fluctuating environment and providing administrative support to remote staff
• Self-starter who can function autonomously
• Flexible, takes initiative and works well independently and in teams
• Excellent communication skills (verbal and written)
• Ability to demonstrate sound judgment, solutions-oriented, problem solver
• Working knowledge of software platforms including but not limited to Microsoft systems (e.g. Licensing Tracker, SharePoint, MS Teams and the MS Office Suite), Smartsheet, Box, and SAP
• Demonstrate strong abilities in prioritizing, managing multiple tasks in order to meet deadlines and priorities, tracking and reporting the status of assignments and activities
• Demonstrate interpersonal skills to effectively establish and maintain professional relationships, partner with colleagues, and achieve required business outcomes

Thrive

Some of the vast rewards of working here

As we work to develop treatments that take care of others, we also work to care for our teammates’ professional and personal growth and well-being.

• Full support and career-development resources to expand your skills, enhance your expertise, and improve your potential along your career journey
• A diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act
• Generous Total Rewards Plan—comprising health, finance and wealth, work/life balance, and career benefits—with compensation and benefits rated above 4 stars (out of 5) on Glassdoor

Apply now

for a career that defies imagination

Objects in your future are closer than they appear. Join us.

careers.amgen.com

Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.