The Accounts Payable Foreign Compliance Specialist is responsible for A/P functions and other general accounting duties according to established policies and procedures. They will handle the approval and processing of foreign vendor invoices and will be an integral part of the AP team. The major function will be to work with the Foreign IP invoices, USPTO and FIP account to ensure accuracy and compliance, as well as meeting the generally accepted accounting standards. This position reports to the Accounts Payable Manager.

Responsibilities:

USPTO daily file validation for matter numbers, research FIP, work with IP department, reconcile file sent to Corpay , and assist unidentified items currently charged to USPTO.

Utilize computerized accounting and payables software programs (including Elite 3E, Excel, Chrome River).

Entry of wires into Chrome River and review IP invoice entry for accuracy in matter numbers, descriptions and IP codes.

Working alongside with IP Invoice Assistants in regard to IP Invoice verification in FIP, as well as reviewing IP statements.

Prepare and process electronic payable files into the financial system and troubleshoots errors.

Analyze the system for possible duplicate activity. Institute corrections as needed. Communicate errors to others involved with the errors, and work to reduce the future issues.

Cross train on AP Upload files and Global Exchange reconciliation.

Soft cost upload.

Responsible for all aspects of vendor setup and maintenance.

Assists in managing the AP team email. Answering questions and resolving issues as they arise for vendors, attorneys and staff. Ensuring urgent issues are escalated appropriately.

Assist with weekly check runs. Ensuring any special requests with checks are handled as needed.

Cross train with other staff members to ensure proper coverage for vacations and other times when staffing is low.

Organize and maintain all accounts payable files.

Make suggestions to improve the accounts payables processes and assists in the development and implementation of technology driven improvements.

Assist with special projects as needed.

Assume additional responsibilities as requested.

This role requires 60% in office presence; remote work is permissible 40% of the time.

Qualifications:

Associate’s degree preferred.

2+ years of previous Accounts Payable experience in a law firm environment or professional services environment is required.

IP foreign invoice, USPTO and FIP account experience required.

Possess excellent written and verbal communication skills.

Strong organizational and administrative skills.

Excellent attention to detail and ability to execute through to completion.

Creative problem-solving skills, reasoning ability, and logical thought process.

Ability to work under pressure, prioritize competing demands, and meet various deadlines.

Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

Ability to work independently and as part of a team.

Outstanding sense of customer service.

Enthusiastic, proactive, and positive attitude.

Ability to handle confidential matters with discretion.

Must be self-motivated to produce quality work.

High level of integrity and honesty.

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

Flexibility to work overtime when necessary.

This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.