Summary of Job Description: The Accounting Specialist is directly responsible to the Finance Director for the competent performance of the Agency’s payroll, Accounts Payable/Accounts Receivable, and payroll reporting.

Summary of Requirements: Bachelor’s Degree in Accounting, Finance, Business Management or equivalent and three (3) years experience in business administration or accounting. Or equivalent and five (5) years experience in Accounting, Finance, or Business Management experience may be substituted. Skills and proficiency in using Microsoft Word, Excel, Outlook, or other software applications to retrieve data, and create spreadsheets, and reports. Working knowledge of SAGE/MIP Accounting Software. Must maintain confidentiality at all times. Communication Skills: Communicates effectively, appropriately, and professionally in written and verbal formats with coworkers, supervisors, customers, and vendors.

Responsibilities and Duties:

Responsible for Agency payroll.

• Set up new employees and make necessary changes for existing employees in the ADP payroll system.
• Prepare payroll entry data from timesheets accurately.
• Prepare and transfer payroll entry data into Agency’s accounting system.
• Maintain payroll ledger by quarters.
• Prepare quarterly 941 forms.

Prepare and transmit, Federal Tax Deposits on time and prepare checks for State tax deposits and other payable withholding items as required.

Responsible for Accounts Payable for Agency programs.

• Codes all AP transactions to proper ledger accounts.
• Maintains the GL and all books of original entries.
• Prepare invoicing and timely monthly financial statements to funding sources for services.
• Provide appropriate follow-up on outstanding debts due to the Agency.
• Prepare accurate allocations, distributions, and timely payments of billings for Agency programs.

Responsible for Accounts Receivable for Agency programs.

• Prepare cash receipts and enter them into the accounting system.
• Research outstanding invoices and resolve issues with vendors.
• Research complex coding errors and make necessary journal entries to correct them.
• Verifies and proves all computations, etc. on vendor invoices.
• Assist in the preparation of the Audit and reconciliation of accounts.
• Attend all available training to keep current on funding requirements.
• Other duties as assigned.

Licenses or Certificates:

None

Special Requirements:

State and Federal Bureau of Investigation Criminal Background Check, National Sex Offender Public Registry Check, Physical, Tuberculin PPD Tine Test at the time of employment, and annually, or by physician requirement, thereafter, and Pre-Employment, Random, Post-Accident Drug and Alcohol testing.

Physical Demands:

Work requires limited physical effort.

An Equal Opportunity/Affirmative Action Employer