Title: Accounts Payable Clerk

Summary: Responsibilities for Accounts Payable – Expense Desk

Janovic is the oldest paint and design company in New York City whose success rests upon our ability to consistently deliver an exceptional customer experience. We aspire to continually grow and enhance this experience to unparalleled levels and we rely on each employee in every role to contribute.

What we expect of each team member is to be mindful of their part in the customer experience, to bring a positive attitude to their job with full engagement and to deliver excellence in execution while demonstrating pride in our brand and a dedication to our company success.

Even if your day-to-day job duties do not offer a frequent direct customer-facing experience, it is still important that you bring a customer service approach to what you do. How you interact with customers, colleagues and vendors should always be informed by your desire to provide excellent customer service. In this role, your customers are vendors we buy services from, department heads and each store manager, all of whom are supported by the work performed in the Accounting department.

In this role, you are expected to serve as a “check and balance” in the organization. You should understand the overall objectives of the organization, then measure and compare actual results with these objectives.

Job Responsibilities

• Analyze Expense/Service vendor statements to assure that all open invoices in Epicor correspond to open invoices shown on vendor statements

• Make sure all spending meets the approval process

• Track and oversee the company corporate credit card spend

• Communicate with vendors: request corrections, credits, adjustments and/or missing invoices and share payment status

• Ensure that all available vendor discounts are entered prior to payment

• Enter/finalize approved vendor invoices in Epicor

• Respond as appropriate in the same day

• Issue payments to vendors

• Monthly submission of NYS sales tax returns for each store. Further, match the sales tax not collected, or exempt sales with customer(s) and confirm that there is a current NYS Sales & Use Tax exemption form on file for said customer(s). If no current exemption form, obtain one from the customer, or change the exempt status to taxable.

• Perform general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing

• Support, back-fill your colleagues in the Accounts Payable department when they are absent

• Perform other related duties as assigned by management

Qualifications

• Commitment to excellence and high standards

• Attention to detail

• College degree with business major plus work experience (either through internship or after post-graduation), or 2 years of work experience consistent with stated job responsibilities

• Ability to promote a quality customer service culture, teamwork and cooperation across the organization

• Excellent written and verbal communication skills