Main Function(s)

Responsible for identifying, recording, classifying, reporting, and interpreting all accounting data into accounting system on a daily, monthly, and annual basis.

Duties & Responsibilities

• Works closely with Accounting Manager and communicates effectively and professionally with patients, visitors, physicians, and coworkers
• Reviews, analyzes, modifies, and implements efficient and effective accounts payable processes, policies, and procedures
• Matches invoices with purchase orders and accurately codes invoices in systems (QuickBooks, Envi, Hybrent)
• Maintains accurate accounts payable invoice and payment records
• Ensures approval on all invoices, checks and refund requests
• Works with Supply Chain to ensure invoice discrepancies are resolved in a timely manner
• Processes AP and refund payments weekly (checks, P-card, ACH, and EFT)
• Reconciles vendor statements
• Reconciles company credit card expenses
• Reconciles accounts receivable reports with Business Office cash log for month-end close
• Audits and verifies expense reports
• Corrects errors or inconsistencies in financial entries, reports and documents and notifies administration promptly
• Monitors and analyzes daily banking transactions and reconciles payable and receivable balances with bank reports
• Processes all business transactions and journal entries in accounting system
• Ensures timely and accurate month-end close and reporting
• Prepares, reviews, and analyzes monthly financial reports detailing assets, liabilities, prepayments, debt schedules, and capital expenses
• Prepares, reviews, and analyzes financial reports required by regulatory agencies, banks, investors, and other external parties
• Prepares monthly budget variance report with explanation for variances
• Maintains fixed assets listing monthly and reports tangible property to county annually
• Adds, updates, and maintains vendor databases
• Prepare miscellaneous invoices upon request
• Assists with interim and year-end audits
• Analyzes and reports unclaimed funds to state
• Prepares year-end 1099s
• Work with Accounting Manager to prepare ad-hoc report requests
• Participates in facility committees, meetings, in-services, and activities
• Interacts with others in a positive, respectful, and considerate manner

Skills & Abilities

• Comprehension of accounting, financial, and information system principals
• Understanding of general business concepts.
• Strong verbal and written communication skills
• Ability to work well with all levels of the organization.
• Detail oriented, with a willingness and desire to work with and through others to accomplish organizational goals.
• Proficient in project and time management
• Analysis and critical thinking skills

Qualifications

• Bachelor’s degree or Certificate in Accounting or Finance preferred
• Extensive experience working with Microsoft Excel and/or Access
• Demonstrated extensive Accounts Payable experience (minimum 3 years)
• At least 1 year experience with QuickBooks (or comparable software)
• Understanding of Generally Accepted Accounting Principles (GAAP)
• Proficient in Microsoft Office Suite (or related software)
• Healthcare AP experience preferred

Physical Requirements

• Ability to sit/stand for long periods
• Ability to walk short distances
• Visual and auditory acuity for frequent use of computer
• Occasional use of miscellaneous office equipment
• Limited lifting

Working Conditions (environmental)

• Well-lit and ventilated, with non-hazardous and hazardous equipment
• Potential exposure to blood-borne pathogens
• May encounter chemical hazards

Reports To: Director of Finance